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23 days old

Department Assistant 3

Kelly Services
Cleveland, OH 44101
**Job Description**


Kelly Services is seeking a Department Assistant 3 for the Case Western Reserve University Dental School. This position is $15.67/hour at 37.5 hours/week.


POSITION OBJECTIVE

Working under general direction, the department assistant 3 provides comprehensive administrative support to the Development and Alumni Relations department. This position will be responsible for the overall operational activities of the office and is integrally involved with complex situations on a regular basis. This position requires a high degree of judgment, balanced assertiveness and graciousness, responsibility, organization, management, strong attention to detail, efficiency and communication (written and oral) skills.


ESSENTIAL FUNCTIONS

1. Primary lead for department-s administrative functions, including serving as initial/main contact for department, including telephone, email and personal interactions with visitors and/or community members. Has overall responsibility for smooth functioning of department. Coordinates work flow between development, alumni relations and donor relations functions. Responsible for accurate compilation and maintenance of all files, including records of a confidential nature. Manage all department mailings and mailing lists to ensure they are updated on a regular basis. Manage day to day activities of student worker(s). (40%)

2. Provide staff service to development and fundraising initiatives, including making staff solicitation appointments, special solicitations, preparation of direct mail pieces and assisting with donor follow-up efforts. Manage and maintain Partner in Progress lists to ensure they are updated on a monthly basis. Prepare acknowledgement of restricted and unrestricted gifts and pledges on a weekly basis for the Dean, Assistant Dean of Development & Alumni Relations and Departmental Chairs. Process gifts (credit cards, checks and stock). (25%)

3. Responsible for maintaining alumni database and the alumni database department manual. Work with prospect research to ensure proper research and contact reports, ensure that appropriate back-up files and biographical information for all prospect calls are available and complete. Act as liaison to development services to request appropriate reports, make phone/address changes for alumni/friends and ensure proper gift crediting. Assist with dental school alumni and donor events, such as Homecoming and Reunion Weekend, including, but not limited to, event coordination, registration and on-site support, etc. (20%)

4. Facilitates communications within and between department and the university, including managing departmental calendars and coordinate all scheduling for department and non-department meetings and functions. Responsible for compilation, proofreading and editing of accurate correspondence, minutes, reports, records, proposals and agendas. Assist with the production and accurate presentation of department communications, including magazines, newsletters, invitations, honor roll and honor roll list management, recognition signage and other donor recognition materials. Manage and serve as editor of class notes section in university dental alumni magazine. (10%)

5. Prepare, or assist in preparing, budgets, reconcile monthly expense statements and performs budget analysis/forecasting. Process all P and T-card transactions and purchase requisition forms for department. Prepare travel arrangements and itineraries, travel expense statements and disbursement. May authorize routine department expenditures. (5%)


**Requirements**


QUALIFICATIONS

Experience: 5 or more years in a similar position; higher education experience preferred.

Education/Licensing: High school education is required; bachelor-s degree is preferred.


REQUIRED SKILLS

1. Must possess a high level of maturity, professionalism, judgment and discretion.

2. Excellent written and oral communication skills, including taking the time to understand points being made and asking questions as appropriate.

3. Ability to actively learn - understanding the implications of new information for both current and future problem-solving and decision-making.

4. Ability to balance competing needs of wide-ranging activities, events and deadlines.

5. Excellent typing skills and superior knowledge of office software and computers.

6. Must be team-oriented and foster a positive work environment.

7. Must be multi-task oriented with ability to prioritize assignments from multiple supervisors.

8. Ability to interact with colleagues, supervisors and customers face to face.

9. Ability to meet consistent attendance.


**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-11-22 Expires: 2019-12-23

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Department Assistant 3

Kelly Services
Cleveland, OH 44101

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