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6 days old

Department Assistant - Dental

Kelly Services
Cleveland, OH 44101
Kelly is hiring a **Department Assistant** for one of the largest and most respected Higher Education Institutions in the Cleveland, OH (University Circle) area. Our partner is known for world class research and is one of the highest ranked Universities in the US.


This is a Temporary role but may converted to permanent based on performance during the assignment!


_Our client has implemented a COVID vaccination policy requiring evidence of COVID-19 vaccination._


+ **Location:** **On-Site** in Cleveland, Ohio

+ **Schedule** : Monday through Friday - 8:30AM to 5PM

+ **Pay Rate** : $18.00 an hour.


**Job Description:**


Working under general direction, the Department Assistant 3 will directly support the Chair and faculty in the School of Dental Medicine Department of Comprehensive Care, including the Director of Clinical Operations. This position will face diverse issues with faculty, staff, students, patients, vendors, and will assist in finding solutions or direct people to the appropriate department. The ability to multi-task and close attention to detail will be essential to the efficient and effective operation of the department.


**ESSENTIAL FUNCTIONS**


1. Has overall responsibility for smooth functioning of the department. Serve as the departments administrative contact. Monitor and update faculty clinic and pre-clinic course schedules and clinical schedules, oversee the timely submission of vacation/absence documentation for all faculty, staff, and students in the.

2. Coordinate the department purchasing and accounts payable transactions, including but not limited to p-card purchases and online purchasing requests. Provide follow up on all inquiries regarding purchase requisitions and orders with vendors and internal university departments, responsible for the department procurement card and monthly verification of charges.

3. Maintain confidential records, work with the finance office regarding personnel matters and prepare appropriate paperwork, position descriptions, appointment letters and United States Citizenship and Immigration Services (USCIS) forms. Initialize the paperwork for visa extensions or applications.

4. Coordinate faculty searches, including posting positions on various journals and websites, follow all faculty diversity and university hiring protocols and complete appropriate forms. Track applications, compose and send out rejection letters, arrange for interviews and set up the recruits itinerary including travel arrangements, hotel accommodations, seminar presentations, room reservations and schedule individual interviews. Assist with the coordination of new faculty hiring, faculty promotion and tenure process materials


**QUALIFICATIONS**


+ Experience: 5 years of related administrative experience required.

+ Education/Licensing: High school education required.


**Ideal candidate must:**


1. Must have strong organizational skills.

2. Basic accounting skills required to perform financial duties.

3. Must be able to work in a fast paced, busy office environment with a diverse group of people.

4. Ability to work independently, often under deadline pressure.

5. Excellent communication skills both oral and written.

6. **Experience with MS Office, Photoshop, scanning, PowerPoint, Excel and e-mail.**

7. Ability to utilize library resources to locate research materials.

8. Ability to meet consistent attendance.


**Lets get to work! If you are interested in this amazing job opportunity, please call** **Debbie at (330)409-9220 or eMail** **debw800@kellyservices.com** **to learn more!**


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2022-06-20 Expires: 2022-07-21

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Department Assistant - Dental

Kelly Services
Cleveland, OH 44101

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