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Document Control Assistant

Kelly Services

Houston, TX
Job Code:
  • Engineering
Kelly Services
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Job Details

Job Title Document Control Assistant

Jobid US41ALAB_BH1439593

Location: Houston, TX, 77007, USA

Description **Document Control Assistant**

Long-term contract position onsite at top petro-chemical client in West Houston (Energy Corridor)

You will be providing Document Control support to Engineering Solutions group.

**_Primary Responsibilities:_**

+ Responsible for understanding and implementing the Project Administration Operating Discipline.
+ Assist in the placement of all **purchase orders** for the procurement of equipment and material necessary to build the facility. Verifies documents are formatted correctly and ensures all documents are included from the design disciplines.
+ Responsible for processing and distributing **Material Specification Transmittals (MST)** in a timely fashion.
+ Responsible for quality and timely issuance of **labor contract packages** which contain information necessary for bid and construction of facilities.
+ Develops and maintains **written specifications and drawing list** . Responsible for ensuring all drawings, details and specifications are included, correctly billed-out and properly assembled for reproduction and distribution of contract packages to the project team and construction contractors.
+ Is the focal point for all **project moves** associated with assigned project. Responsible for ensuring move work orders are correctly completed and submitted in a timely fashion for all project team members coming into and/or leaving the project area.
+ As part of the Document Control function, ensures transfer of **engineering documents** into the plant, tech center, and site engineering records.
+ Feed documents into the main library, which includes regular submittals through Design and Construction, and the final documents turned over during Project Closure.
+ Coordinates physical equipment records with electronic system; and coordinates updates to plant drawings and registration of vessels.
+ Assist during project closure and the establishment of **maintenance files** .
+ Follow the document control process for **receiving documents** from the supplier, routing to engineers for approval, and sending the documents back to the supplier.
**_Other Significant Data:_**

+ Provides the necessary support for Design, Procurement, and Construction activities which will help the smooth and timely execution of the project. This is done by demonstrating proficient job skills, knowledge, team work and quality performance in an efficient and professional manner.
+ Works closely with the project engineer to maintain a timely flow of documents throughout the project team. Develops and maintains project files to ensure that consistency is implemented. These include files on labor bills, supplier documents, inquiry and order bills and/or all documents originated for the purpose of external/internal communication.
+ Provide assistance to peers on an as needed basis during excessive workload periods or act as a back-up during peers' absence.
+ Responsible for working with Closure team to ensure all engineering documents are prepared for archive in accordance with plant/site requirements and delivered to plant/site after detail engineering is complete.
+ Is the **Records Retention focal poin** t for project team.
+ Responsible for **creating maintenance files** (electronic and hardcopy) with appropriate documentation of equipment that is necessary for plant operations.
**Required Qualifications:**

+ HS Diploma / GED

+ Understanding of Document Control processes and tools.
+ Proficiency in Microsoft applications, such as Excel, Word, PowerPoint and Outlook is required.
+ Must be able to apply software applications to respond to requests with attention to detail and accuracy.
+ Must have excellent written and oral communication skills.
+ The ability to build strong working relationships with diverse groups. The job duties are diverse and require quick, accurate, and consistent decision making.
+ Able to handle multiple priorities from multiple sources.
+ Must be an organized self-starter enabling good judgment and the flexibility to adapt to priority changes and demands.
To be considered for this role, kindly submit your resume in a WORD document the recruiter: April Barry - **** or apply directly to this posting.

_Only the most qualified applicants will be contacted for an initial phone interview._

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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