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Document Control Specialist

Kelly Services

Midland, MI
Job Code:
  • Engineering
Kelly Services
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Job Details

Job Title Document Control Specialist

Jobid US41ALMS_BH1391166

Location: Midland, MI, 48640, USA

Description The successful candidate will have primary responsibility for maintaining mechanical integrity files (MIEFA role) and working with the Operating Discipline Management System coordinator (DMA role). This role is integral to tracking and driving mechanical integrity records for the DAS facilities and ODMS compliance for DAS maintenance.

**MIEFA Key Responsibilities:**

+ Receive mechanical integrity registration documents from equipment owners, work with owner or designee to ensure all required information is complete.
+ Update SAP system with new or updated registration Data.
+ Co-own mechanical integrity files and naming conventions.
+ Identify Gaps and registration improvement opportunities, lead/ assist in implementation of improvements.
+ Run nonconformance metrics from SAP, report and follow up on resolutions.
+ Work with SME’s to optimize mechanical integrity documentation programs across the DAS facilities.
+ Participate and/or lead meetings as required.
**DMA Key Responsibilities:**

+ Implementing & maintaining the file share folder structure; maintain electronic and physical documentation per guidelines
+ Maintain file share access according to policy

+ Maintaining WebEDMS system such as: category/folder/owner maintenance

+ Maintain the ODMS reference materials in the plant library
+ Management of Change (MOC) focal point, print monthly reports, move MOC'd files from Unapproved to Approved as requested. Ensure conformance to policy (MOC# and approval date). Initiate DMS-related Management of Change (MOC)
+ Manage records retention according to policy and audit requirements. Ensure annual records retention of library is completed.
+ Review and reformat all procedures
+ Procedure Use support including metric tracking
+ Run monthly reports for WebEDMS, MOC, E&AT
+ Document creation assistance including formatting utilizing Document Mapping tool and writing
+ Manage file size, duplicates, records retention, document location, document ownership, etc.
+ Provide DMS coaching to personnel
+ Provide initial DMS training
+ Manage integration of new documentation into facility's DMS
+ Review all documentation owned by the Document Administrator (DA)

+ High School Diploma or equivalent required
+ Some college or college degree preferred
+ Experience in Windows, Excel, Word, PowerPoint Experience
+ A minimum of 2-3 years of experience in a maintenance and/or documentation field.

+ 2+ years in an administrative role preferred

+ Strong organizational and prioritization skills
+ Strong initiative skills.
+ Significant computer skills and strong communication and interpersonal skills.
+ High degree of ownership to the plant and equally with our organization
+ Positive and Enthused
+ Critical thinking and problem solving skills
+ Adaptability
+ Quick Learning Skills
+ Thorough knowledge of MS Office

+ SAP Experience
+ Documenter/Records Experience
**Why Kelly** **®** **?**

Kelly puts you in charge of your career, with access to cutting edge projects and technologies inindustry leading organizations. Top companies throughout the world have trusted Kelly as a premiersource of engineering talent and services since 1965. And engineering job seekers know Kelly as a firmwith an unmatched reputation for quality, integrity and professionalism. Whether you seek the varietyand flexibility of working on short term project engagements, or prefer contract-to-hire or directhire placement with our clients, apply with Kelly to explore opportunities that suit your specificprofessional interests.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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