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7 days old

Documentation Control Specialist

Kelly Services
Jacksonville, FL 32232
Kelly Outsourcing & Consulting Group (KellyOCG), a managed solution provider and business unit of Kelly Services, Inc., is currently seeking a Document Control Specialist for a long-term engagement at one of our Global clients in Jacksonville, FL. **_This role is a full-time, fully benefitted position. You are eligible for Medical, Dental, 401K and a variety of other benefits to choose from. Youll also be eligible for paid time off, including holiday, vacation, and sick/personal time._** All KellyOCG employees receive annual performance reviews.


As a Documentation Control Specialist placed with KellyOCG you will be responsible for the following:


Prepares Provide submissions of Standard Operating Procedures (SOPs) for the document control process controlled through the electronic Document Management System (QUMAS), ensuring compliance to ISO, GMP and BSI regulations, utilizing the computer networks to prepare documents to the on-line system. This position is responsible for maintaining and supporting departmental internal database maintenance of on-line indices and approved artwork file management and requires auditing of files to ensure artwork accuracy. Lead responsibilities for document lifecycle management and process audits for the department. Researches, recommends, and implements efficiency improving tools and procedures and takes action/responsibility for developing databases, reports, etc.) Evaluates Workflow Coordinator processes and communicates non-conformances to management. May perform other document-related duties outside the department such as document coordination, customer issue investigation, safety training/inspections, and internal audit support activities.


**Core Responsibilities**


+ Promotes a culture of Regulatory Compliance and Risk Management throughout the organization.

+ Supports departmental and franchise objectives, while adhering to the customer Credo, as well as local safety and environmental policy and procedures.

+ Edits and prepares new/revised documents and forms that are submitted for the documentation processes, ensuring their compliance to ISO, GMP and BSI regulations (25%)

+ Utilizes computer networks to transfer approved (and effective) documents to the on-line system; maintains and supports on-line indices, organization charts, and signatory matrices (25%)

+ Performs regular audits of documents in approval cycles (10%)

+ Evaluates Workflow coordinator processes and communicates nonconformances to management and affected departments (5%)

+ Identifies group productivity/communication barriers and proposes solutions (5%)

+ May perform other documentation-related duties within the department including customer investigations and training personnel (15%)

+ Performs duties related to QUMAS Administrator such as password resets/on-line support (5%)

+ Performs QUMAS training to company-wide individuals (5%)

+ Ireland and Japan point of contact for troubleshooting processes (5%)


**Education and Background Requirements**


+ Two years technical training education or equivalent experience: high school degree or equivalent required.

+ 5 or more years previous clerical/technical experience in document management.

+ Must have thorough knowledge and understanding of administrative principles and concepts.

+ Ability to utilize the database system for storing and retrieving archived documents that are not listed within eDMS (QUMAS).

+ Ability to use computer systems for off-site document storage activities.

+ Proven self-starting/high initiative track record.

+ Ability to work in a team setting. Excellent communication skills (both verbal and written).

+ Knowledge of ISO/GMP/BSI regulations.

+ Ability to be flexible and successful manage complexity.

+ Strong, proven organizational skills.

+ Ability to handle multiple priorities successfully.

+ Ability to coordinate and work with multiple departments and cultures.


**Why Kelly** **** **?**


The Managed Solutions practice within Kelly Outsourcing and Consulting Group (KellyOCG ) is one focus within the full array of Kelly Services workforce solutions.


Kelly Services has transformed from the staffing industry pioneer to a leading workforce solutions provider. KellyOCG is the distinguished outsourcing and consulting segment of Kelly Services, known for applying a forward-looking approach that enables companies to make strategic workforce planning decisions that impact their business and competitive advantage.


The Managed Solutions practice area of KellyOCG is dedicated to partnering with clients to architect and implement solutions that put them in a position to meet their operational obligation to their organization and freedom to focus on their more strategic business needs.


**AboutKelly Services** ****


As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit kellyservices.com and connect with us on Facebook (https://www.facebook.com/kellyservices) , LinkedIn (http://www.linkedin.com/company/kellyservices) and Twitter (https://twitter.com/kellyservices) .


Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)

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Posted: 2022-05-11 Expires: 2022-06-11

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Documentation Control Specialist

Kelly Services
Jacksonville, FL 32232

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