17 days old

Executive Admin Assistant

Kelly Services
Bridgewater, NJ 08807
**Your next good thing is right here.** At Kelly Professional & Industrial, were all about helping you discover whats next in your career. And we just so happen to be seeking a **First shift Executive Assistant** to work at the fast-growing, dynamic company, in **Bridgewater NJ** . If this sounds like the right fit for you, read on and apply!

**Why you should apply to be a Executive Assistant** :

+ **$35-$40 P/H (Ability to negotiate a higher rate based years of experience)**

+ **8am-5pm Hybrid role**

+ **Temp to hire**

+ Access to outstanding Kelly Benefits and Perks via


**Whats a typical day as a Executive Assistant** ? **Youll be:**

+ Manage schedule/calendar of key activities including anticipating conflicts and prioritizing conflicting demands for a highly-scheduled executive with global responsibility.

+ Manage travel arrangements and create detailed itineraries, prepare and facilitate approvals for expense reports, etc.

+ Take and distribute well-organized minutes as required on a timely basis for Team Staff meetings including writing minutes and, creating/managing follow-ups and deadlines.

+ Review email and print requests for approvals (e.g., contracts, expense approvals, etc.) regularly, and ensure that all are addressed and vetted timely in accordance with company policies / authority matrix.

+ Assist Corporate Secretary with scheduling and logistics of monthly CLE (Continuing Legal Education) sessions including recording session and distributing to attendees.

+ Update organization charts as needed, coordinating with leaders; assist in preparing announcements and onboarding for department new hires.

+ Assist General Counsel and Deputy General Counsel in preparations for board meetings and earnings calls by ensuring presentations are timely and all other materials are prepared. Assist in scheduling board committee meetings, as needed.

+ Draft, log, review, finalize and stamp confidentiality agreements as needed for quick turnaround. Log in tracker.

+ Communicate on a regular basis the status of tasks, including any issues with meeting previously agreed to completion dates.

+ Prepare PowerPoint slide presentations as requested.

+ Maintain an organized filing system.

+ Triage all telephone inquiries and appropriately represent the Office of the General Counsel to all internal and external parties.

+ Coordinate internal and external meetings, including quarterly townhalls.

+ Participate in special projects as requested.

+ Act as Diligent back up for Corporate Secretary.

**This job might be an outstanding fit if you:**

+ High school diploma required; college degree preferred

+ Minimum of 5 years of experience supporting a c-suite executive

+ Superior attention to detail with an ability to maintain consistent and high levels of performance

+ Proven ability to handle highly sensitive information with complete confidentiality

+ Strong ability to work in a time-sensitive, fast-paced environment which requires multi-tasking across multiple groups and leaders

+ Track record of demonstrating ownership and execution of primary responsibilities, anticipating needs, and resolving issues quickly/effectively

+ Excellent verbal and written communication skills; respectful and approachable demeanor

+ Ability to manage expectations and meet deadlines, work beyond core hours as needed, with a willingness to remain in contact after-hours/weekends as necessary

+ Proven experience engaging with internal/external stakeholders to coordinate meetings/travel

+ Demonstrated experience working on highly confidential projects with appropriate discretion and sensitivity

+ Strong working knowledge of Word, Excel, PowerPoint, Outlook, and Visio

**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be a **Executive Assistant** today!

**Get a complete career fit with Kelly** **** **.**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.
Posted: 2022-09-19 Expires: 2022-10-20

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Executive Admin Assistant

Kelly Services
Bridgewater, NJ 08807

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