6 days old

Executive Admin Coordinator - Gaithersburg, MD

Kelly Services
Gaithersburg, MD 20898
Kelly Services is looking to identify an **Administrative Coordinator** to work at one of our industry-leading biopharmaceutical clients in the Gaithersburg area! This is a long-term, contract opportunity to work in a growing industry with a well-known pharmaceutical company who puts patients first.

+ **Pay Rate:** $28.00/hr

+ **Duration: 6** + Year Contract Opportunity (Possible Temp-to-Hire)

+ **Location** : Gaithersburg, MD 20878

As the **Administrative Coordinator** , you will be responsible for performing a variety of high level administrative and project-oriented activities in support of assigned department within the rapidly evolving pharmaceutical industry. See more job responsibilities below:

**Job Responsibilities** :

+ As an Administrative Coordinator in US Medical Affairs, Oncology Business Unit (OBU), you are responsible for full administrative support including calendar management, travel management, meetings/event management, procurement and recruiting management

+ Proficiency with Outlook in order to manage busy calendars, schedule meetings, conference calls, and special events including exercising discretion as to priority and decision-making responsibility. Have meetings catered as needed

+ Arrange multi-location domestic and international travel arrangements and expense reports with accuracy and efficiency, including follow-through to ensure that appropriate and timely action is taken. Interact effectively and professionally with internal and external "clients" and with external visitors on behalf of supervisor

+ Produce accurate, properly formatted documents, PowerPoint projects, and Excel reports under normally tight time constraints

+ Prepare meeting agendas, presentation and read-ahead materials and minutes, maintain team contact lists, org. charts, manage the availability of office supplies. Handle telephone calls, including screening incoming calls and mail distribution

+ Prepare and edit correspondence and general communications for supervisor and other team members. Provide general administrative support to Function (e.g., binder assembly, mailings)

+ As appropriate, provide seamless coverage/assistance to other Administrative Assistants

+ Coordinate logistics with facility work orders

+ Work with Vendors to help schedule meetings and help facilitate logistics

+ Facilitate work though contracting routes, to enable rapid SOW creation and project initiation along with purchase order creation, invoice resolution and other financial administration

+ Assist with administrative and logistical aspects related to recruitment of new employees (schedules interviews, coordinates on-boarding of new staff)

+ Maintains awareness of new systems with potential impact on administrative work and develops personal expertise in new systems. Effectively manage special projects and other duties as assigned

+ Work with leaders to help prioritize work and realize efficiencies within the team

+ Some travel involved (large conference in Las Vegas from 12/6-12/11 to schedule Fellows for fellowships)

+ Must be able available to work some hours during the week of Christmas (would work from home)

**Minimum Requirements** :

+ Bachelors Degree preferred. In lieu of a degree, 4 additional years of work experience

+ 6 years of administrative support experience including at least 2 years at the executive support level required. Previous experience in a pharmaceutical or biotechnology firm is desired

+ Must be able to work in a fast paced, large team environment while maintaining confidentiality and discretion

+ Advanced in MS Office Suite (Word, Excel, PowerPoint, Outlook)

+ Must have strong writing and communication skills, and the ability to interact confidently. with executives and employees at all levels

+ Able to prioritize time sensitive assignments

+ Should be able to work autonomously, and at the same time, collaborate and partner effectively with other members of the administrative support community

+ Flexible to adapt to ever changing needs and deadlines

+ Must be able to demonstrate tact, persuasion and/or negotiation

**Why Kelly?**

As a Kelly Services candidate you will have access to numerous perks, including:

+ Exposure to a variety of career opportunities as a result of our expansive network of client companies

+ Career guides, information and tools to help you successfully position yourself throughout every stage of your career

+ Access to more than 3,000 online training courses through our Kelly Learning Center

+ Group-rate insurance options available immediately upon hire ( _Available for purchase and administered by a designated third-party vendor)_

+ Weekly pay and service bonus plans

**_Please Note_** : This position is being recruited for by a Remote Kelly Services office, not your local Kelly branch. For immediate consideration, feel free to apply directly to this job posting or send your resume to

**Apply Today** !

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-11-08 Expires: 2019-12-09

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Executive Admin Coordinator - Gaithersburg, MD

Kelly Services
Gaithersburg, MD 20898

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