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17 days old

Executive Administrative Assistant

Kelly Services
Columbia, MD 21045
**Job Description**


- Assists in care and maintenance of departmental equipment and supplies. Maintains stock of regularly used supplies and reviews requests of supplies from other members of the department. Places orders and ensures timely and accurate receipt. Troubleshoots and resolves technical issues; makes necessary IT service calls for self and team. Ensures timely resolution of all technical matters.

- Assists with development and preparation of various reports and schedules under the direction of the corporate nursing team.

- Contributes to the achievement of established system and department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Displays MedStar Health-s SPIRIT values and contributes to the MedStar Health mission and vision. Complies with governmental and accreditation regulations.

- Coordinates adherence to deadlines and completion of special projects, correspondence, and reports for self and team.

- Ensures smooth office operations by evaluating, reorganizing, and prioritizing in a manner to best serve the needs of the corporate nursing department.

- Handles, screens and prioritizes all telephone calls and correspondence for the corporate nursing team. Reviews, prioritizes, and distributes interoffice and external mail. Provides assistance and direction to callers, visitors and staff as required.

- Maintains accurate calendars and appointment schedules for the corporate nursing team. Timely management of calendar conflicts; seeks direction when needed. Organizes schedules and confirms meetings and/or conferences with all appropriate participants/clerical staff. Reserves conference rooms and equipment, selects catering/meal orders and sets-up meeting space professionally. Composes meeting notices and correspondence. Coordinates all logistics for conference calls and/or web based meeting platforms.

- Maintains organized and accurate files for the corporate nursing team. Organizes and retrieves information on an ongoing basis in hard copy, electronic and verbal form. Attends designated meetings and accurately records minutes. Distributes timely correspondence and handles follow up related to all meetings as required. Communicates with all appropriate staff in a timely and professional manner. Assures that confidential information and activities are handled discreetly and confidential information is safeguarded.

- Performs other duties as assigned.

- Provides primary administrative support to three (3) System Nursing Vice Presidents, one (1) System Nursing Director and the Executive Assistant to the Senior Vice President and Chief Nursing Officer. Provides ancillary administrative support to one (1) Assistant Vice President, two (2) Clinical Program Specialists and other members of the MedStar Health Corporate Nursing team as required.

- Provides primary administrative support to various system-wide meetings and events such as monthly -Council Day- and secondary administrative support to various system-wide meetings and events such as Quarterly Nursing Leadership and the Annual Nursing Leadership and Council Members Meeting.

- Takes initiative to determine appropriate action and resolution of various day to day matters, issues, and projects when determined to be within scope of authority. Exercises independent judgment with respect to real or potential problems and brings these to the attention of appropriate party with recommended action.


**Requirements**


- Expert Level of Microsoft Office Suite, Adobe Acrobat Pro and Adobe Reader


**Highlights**


As a Kelly employee, you-ll have access to world-class perks, including:

- Kelly-sponsored Affordable Care Act health care coverage available to eligible employees

- Group insurance options*

- Service bonus plan

- Holiday pay plan

- Weekly electronic pay options

- Online training campus that provides more than 3,000 free courses to help improve and develop skills

- Exclusive online employee community

- Employee assistance program available at no cost

- Corporate discounts

- Transportation Spending Accounts

- Offered and administered by Leslie & Associates. These plans are not sponsored by Kelly Services.


**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-11-20 Expires: 2019-12-21

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Executive Administrative Assistant

Kelly Services
Columbia, MD 21045

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