1+ months

Executive Administrative Assistant

Kelly Services
Executive Administrative Assistant, TX
At Kelly Professional & Industrial, were passionate about helping you find a job that works for you. How about this one? Were seeking an **Executive Assistant** to work at a fortune 500 petro-chemical client in Freeport, TX. With us, its all about finding the job thats just right.

**Why you should apply to be** **an Executive Assistant supporting the Field Execution Technology Group:**

+ Long-term indefinite assignment

+ Mon Fri; 7:30AM 4:30PM

+ $25 - $28/hr (dep on exper)

Please note: The primary location for this role will be at the Lake Jackson offices with a minimum of 2 days / month at the Houston offices.

**Whats a typical day as an Executive Assistant supporting the Field Execution Technology Group? Youll be:**

+ Provide administrative support to the Field Execution Technology Group FETG -Direct administrative support to the FETG Senior Director, North America Construction Director, FETG Global Improvement Leaders (4) and the Global Demo Team (60+ team members)

+ In addition, provide support for Management Systems, ODMS, Training / Learning Focal Point, Integrated Materials Management IMM team, Global Demolition team and serve as Most Effective Technology (MET) Focal Point.

+ The position requires excellent interpersonal skills, a high level of initiative and the ability to work independently.

+ Because this role works with employees, contractors, and others outside of the organization, a strong understanding of appropriate external communication and ethics is needed.

+ Maintaining confidentiality and a high level of trust are critical.

Responsibilities include:

Director / Leadership Support -

+ Provides direct administrative support to the FETG Senior Director, North America Construction Director, FETG Global Improvement Leaders (4) and the Global Demo Team (60+ team members)

+ Calendar Management as requested meetings need to be coordinated across multiple different time zones o International and Domestic travel coordination

+ Personnel Management Announcements, HR Performance Management Assistance

+ Assist FETG Staff with Travel and Expense reporting

+ TER Approver for Directors as requested Department Support

Department Support -

+ Oversees the overall functionality and health of the Field Execution Technology Group (This is a global organization with employees located at multiple Dow sites across the globe)

+ Organize and coordinate meetings, agendas, reports, routine correspondence and department presentations as needed

+ Support / Organize / Maintain the FET Groups organizational documents / policies

+ Support / Maintain FET Group Share Point internal website , ensuring that the latest update / content is linked or displayed correctly

+ Organize department events, including offsite meetings, retirement celebrations, milestone celebrations etc.

+ Responsible for Onboarding / Offboarding new employees, contractors, transfers. This includes setting up office moves, phones, workstations etc. Must be familiar with multiple site requirements due to FET Groups Global span of control

+ Coordinates / Supports passport visa applications for FETG Staff

+ Communication Focal Point

+ Ensures personnel emergency contact information is accurate for employees and contingent contractors i.e. ripple lists, evacuation details, hurricane duty o Owns / Maintains several department documents Organizational Chart, Distribution Lists, Phone / Contact Lists etc.

+ Maintains safety database reporting of contractor work hours and other safety metrics

Teams Participant -

+ Active member on department teams

+ Integrated Materials Management MET Focal Point

+ Utilizes Share Point to upload MET changes

+ Local or Regional Admin Networks Central Engineering Houston, Site Admin Networks

+ Document Admin Networks as requested

+ Other various teams as requested

**This job might be an outstanding fit if you have:**

+ High School Diploma / GED required

+ 7-10+ Years of administrative work experience Proficient in Microsoft applications Outlook, Word, Excel, Power Point, TEAMS, Powerpoint

+ Proficient in the creation / maintenance of Share Point websites

+ Strong organizational skills and the ability to handle a variety of tasks simultaneously

+ Able to management confidential information strong interpersonal skills

+ Must be comfortable communicating and interacting with a variety of people from multiple countries.

+ Team is global Strong written and verbal communication skills

+ High initiative ability to prioritize and accomplish multiple tasks to meet internal and external deadlines / goals Ability to work effectively individual and in teams

+ Valid United States Drivers License is required

**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be an **Executive Assistant** today!

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-05-25 Expires: 2022-06-30

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Executive Administrative Assistant

Kelly Services
Executive Administrative Assistant, TX

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