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10 days old

Executive Administrative Assistant

Kelly Services
Huntsville, AL 35808
**Executive Administrative Assistant Huntsville, AL**


Kelly Services is seeking and Executive Administrative Assistant for the production department of a global company located in Huntsville.


**Title:** Production Executive Assistant


**Location:** Huntsville (35805) *onsite


**Pay:** $23 hr.


**Hours:** M-F


**Duration:** contract


**Job Description:** Supports Production/QC department activities and administrative tasks for Executive Team. Supports Facilities department with office administrative duties. Has ability to be FLEXIBLE and can work through START UP with few systems established.


**Job Responsibilities:**


+ Foster positive team member relations through a culture of inclusivity, open and transparent 2-way communications, innovative workplace practices and compliance with all applicable laws

+ Work collaboratively with Japanese team members from Mazda and Toyota

+ Assist hiring managers with the development of job descriptions and updates as needed

+ Serve as a liaison between HR, Hiring Managers and Recruitment Partners to ensure job descriptions are in proper format, kept up-to-date and maintained in a consistent manager

+ Ensure Production Department visuals are kept up-to-date

+ Participate in improvement activities related to Production and administrative processes

+ Schedule and support new hire onboarding activities, including new hire orientations and Global skills Training (Pre-GST and GST) coordination

+ Support Executive Team administrative tasks, such as scheduling travel, expense reports and processing, meeting set-up, A3 reports, Purchase Requisitions and Orders, and other adhoc reports for the production and QC teams.

+ Support General Affairs/HR with break room supplies, upkeep of weekly team member coffee/water contributions, and printing and office supply inventory management and replenishment orders.

+ Support General Affairs and HR with Team Member team building activities, birthday and special occasion acknowledgements, and external events

+ Support the creation and maintenance of standardized Production department documents and work processes

+ Create and utilize templates for form and presentation preparations

+ Support membership activities with community, education and industry partners; work with leadership to determine sponsorship of related events and activities and monitor budget

+ Provide excellent customer service to all internal customers (team members, executive team, visitors)


**Contacts (** **Internal and External Customers** **):**


+ (Internally) Individual will interface with executives, managers, advisors, assistant managers, specialists, and group leaders cross-functionally as needed, to foster positive and clear channels of communication.

+ (Externally) Individual may participate in Production audits and visits as requested.

+ (Externally) Individual will interface with recruitment, community, education and industry partners

+ (Externally) Individual will interface with members of TMNA or MNOA that will be providing certain services


**Job Specification (Education, Experience, Specific Skills):**


+ High School Diploma or GED

+ 1-2 years experience in HR and/or administrative roles, preferably in a manufacturing environment

+ Experience and knowledge of HR and office administration

+ Good communication skills; collaborative mindset; customer service skills

+ Able to juggle many tasks at once with flexibility when changes arise

+ Able to come up with systems for efficient processes as systems are currently not established yet

+ Demonstrated proficiency in MS Word, Excel, Power Point and Outlook


**Accountabilities:**


+ Individual will be held accountable for producing accurate job descriptions, templates/standardized work, travel arrangements, expense reports, and office supply inventories

+ Supporting budget and business plan development in relation to Production and Facilities

+ To strictly adhere to company Safety and other policies as documented.


**Authority:**


+ To support actions on all issues relating to Production/Facilities administration functions, with input from leadership and other management team members as appropriate.

+ All employees have a safety and quality responsibility; therefore, having the authority to stop work processes to correct safety and/or safety problems **.**


**Apply now for immediate consideration!**

**_Please do not contact your local Kelly branch office as it is not filling this position._**


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-06-17 Expires: 2022-07-18

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Executive Administrative Assistant

Kelly Services
Huntsville, AL 35808

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