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Executive Administrative Assistant

Kelly Services

La Jolla, CA
Job Code:
Kelly Services
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Job Details

Job Title Executive Administrative Assistant

Jobid US41ALSJ_BH1432701

Location: La Jolla, CA, 92038, USA

Description **Executive Assist, Neuroscience in La Jolla, CA**

**Assignment Length: 6 to 12 months**

The Executive Assistant position will provide administrative support to the Site Head and other senior executives. This includes coordination of daily schedules, meetings, agendas, presentations, travel arrangements, and expense reports for the executives. It will also include support and coordination for key members of the Neuroscience Discovery organization. The successful candidate needs to familiarize herself/himself with the company's business, especially in terms of the Credo, the roles and responsibilities of adjacent departments and the larger Neuroscience organization. This position requires full time presence on site, the ability to effectively multi-task and to solve problems within the scope of this role.

**Roles and Responsibilities:**

This is a demanding, high visibility role, and will interface with senior leaders inside and outside of the company.

+ The candidate must have excellent administrative, coordination, and communication skills and be capable of working independently, as the Site Head and other executives will be traveling or meeting with external parties most of the time.
+ Attention to detail is a must, as is the ability to maintain confidentiality.
+ The candidate will be working in a fast-paced, global environment.
+ Candidates should possess strong interpersonal skills, leadership, negotiation, analytical and problem-solving skills to support the needs of the executive and other team members.
+ Strong organizational skills are a must, since the candidate will organize large inter-departmental meetings, which require international travel reservations, hotel bookings and local transportation.
+ The ability to establish excellent communication with other administrative assistants in the organization local, East Coast and Europe based is required in order to effectively coordinate site related activities.
+ Advanced computer skills including word processing, spreadsheet, presentation and database software will be used every day.
+ Contract administration skills may also be used at times.

+ A minimum of a High School diploma with at least 6 years of administrative or related experience is required.
+ Experience in an executive environment, supporting leaders and executives as well as their teams, is required.
+ Advanced computer skills including word processing, spreadsheet, presentation and database software are required.
+ Experience in systems to effectively handle PDM, Ariba, sharepoint, OurSource or other related systems/software processes including onboarding of new hires is required.
+ Experience with making international and domestic travel arrangements and coordinating on/offsite meetings including LiveMeeting, TC and VC are required. Excellent verbal and written communication skills are required to properly draft and edit memorandums, correspondence and presentations and interface with senior leaders.
+ This position requires organizational skills, exemplary stakeholder service skills, the ability to handle multiple tasks and priorities simultaneously, and the ability to work with independence and minimal supervision.
+ This position requires a demonstrated team player with a record of proactively taking initiative as appropriate.
+ Must be able to handle confidential matters requiring discretion.
+ In addition, must demonstrate excellent judgment and the ability to solve problems proactively.
+ Must present himself/herself in a professional manner at all times, be detail-oriented, thorough and accurate, and well organized.
+ Contract administration skills are a plus.
***This position is NOT being recruited by your local Kelly Services branch. For immediate consideration, please apply through site or email your resume to Stacy Jenkins at Please reference BH1432701 in the subject line. ***

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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