21 days old

Executive Administrative Assistant - OD - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking an Executive Administrative Assistant to work onsite with the National Institutes of Health in Bethesda, MD.

This is a long-term contract position which offers:

- Competitive salary with comprehensive benefit package

- Opportunity to work at NIH, the world's foremost medical research center

- Learn more about what Kelly can do for you at at

**TASKS.** The contractor shall:

+ Set up and format spreadsheets to analyze information.

+ Coordinate the preparation of a variety of items such as travel packages, , individual/mass mailings, correspondence, reports and various forms.

+ Coordinate the printing and conversion of paper documents to electronic files.

+ File and archive documents for retention.

+ Utilize and maintain various administrative databases.

+ Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs.

+ Create and update meeting folders and calendars for multiple staff members in the Immediate Office of the Director.

+ Coordinate meetings, workshops and courses for staff; schedule conference rooms.

+ Coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

+ Maintain office file systems for correspondence and projects.

+ Note commitments made by executive level during meetings and arrange for staff implementation.

+ Generate and update meeting rosters for internal meetings.

+ Schedule conference rooms for use by the Immediate Office of the Director staff.

+ Work with Associate Director for OD staff on external reviews and various ad hoc projects.

+ Read outgoing correspondence for executive levels approval and alert writers to any conflict with the file or departure from policies or executive levels viewpoints; make recommendations to resolve problems that might arise.

+ Ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.

+ Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.

+ Prepare documents related to setting up and formatting spreadsheets; gather and analyze information.

**REQUIREMENTS.** The contractor must have:

+ Bachelors degree in a related discipline.

+ Minimum of ten (10) years of related experience.

+ Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).

+ Knowledge of administrative systems.

+ Strong communications skills, both oral and written.

+ Excellent analytical, organizational and time management skills.


Note that the phone number for our NIH branch is not listed. Due to the high volume of inquiries, we regret that we cannot accept phone calls. All qualified candidates will be contacted.

**AboutKelly Services** ****

As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at
Posted: 2019-12-30 Expires: 2020-01-30

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Executive Administrative Assistant - OD - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814

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