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14 days old

Executive Administrative Assistant / Office Manager

Kelly Services
Houston, TX 77007
Kelly Services is seeking a Executive Administrative Assistant to support one of its clients in West Houston. This role will support tow C-Level Business Partners and their team. The key responsibilities include providing high-level administrative support by managing calendars across functions, conducting research, handling information requests and performing administrative functions.



**Major Job Duties and Responsibilities**


+ Manage calendaring and scheduling of staff and individual meetings, teleconferences, team off-sites, and other events, coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements

+ Demonstrate flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes

+ Collaborate with other executive assistants and colleagues actively and with a positive spirit in solving problems

+ Manage daily administrative functions in support of the local project team

+ Work closely with other senior leadership executive assistants to provide support for various national administrative activities in a consistent manner and to create seamless office operations

+ Organize domestic and international travel arrangements for the local executive and/or members of his/her direct staff

+ Prepare expense reports (using Concur)

+ Supporting key team initiatives, playing a part as a project coordinator. Duties may include:

+ Prepare documents in Outlook, Word, Excel, and PowerPoint. Proficiency in Microsoft Office is a must

+ Assist with developing and updating PowerPoint presentations, Excel spreadsheets and other documents as needed, such as organizational charts and group lists

+ Act as a liaison, problem solver, and facilitator as the first contact for the executive and others in the department

+ Manage the day-to-day work flow as well as possess confidence and strong communication skills to interface with all levels of staff

+ Effectively and successfully respond to problem situations and prioritize issues

+ This role at times requires off-hours responsiveness (for example when the supported staff are in a different time zone)

+ Demonstrates excellent leadership and professional presence with a confident and approachable personality

+ Capable of working with discretion and tact in an environment exposed to a high level of sensitive and confidential information

+ Draft correspondence, answer and screen executive's phone calls and directing inquiries to the proper party within the team

+ Providing back up assistance to other administrative support team members as needed

+ Track action items from weekly Leadership meetings, documenting discussions

+ Maintain organizational structure presentations, based on headcount reporting

+ Support headcount forecasting and budget management for supported cost center(s)

+ Support hiring activities including scheduling

+ Support project activities as required


**Basic Qualifications**



+ Experience in supporting executives in a fast-paced and demanding corporate work environment

+ Demonstrated professionalism and discretion and experience in working with highly confidential information

+ Can-do attitude; must be proactive and solution oriented, looking for ways to add value and assist the team

+ Extremely collaborative and fostering a positive spirit and can-do attitude and also extremely open in accepting feedback and suggestions

+ Strong communication (written and verbal), detail-oriented, highly organized and ability to work cross functions with executives (both internal & external)

+ Intrinsically-motivated, highly organized and results-oriented

+ Able to work with little to no supervision.

+ Demonstrated initiative, flexibility, teamwork, maturity under pressure, and can anticipate and resolve problems before they escalate

+ History of creative problem solving, analytical skills, ability to work well collaboratively and under pressure

+ Detail-oriented and ability to complete work assignments with a high degree of quality

+ Demonstrate the ability to multi-task, respond to needs quickly and efficiently and prioritize work with a strong attention to detail

+ Ability to effectively communicate and collaborate with a diverse range of people and job functions

+ Demonstrate the ability to anticipate the needs of the senior management team

+ Ability to work well under pressure and respond to tight deadlines


Additional Details


+ Temp to Perm Opportunity

+ Salary $60 -$70K


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2021-10-04 Expires: 2021-11-04

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Executive Administrative Assistant / Office Manager

Kelly Services
Houston, TX 77007

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