5 days old

Executive Administrative Assistant

Kelly Services
Washington, IL 61571
**Job Description**

Kelly Services is seeking an experience Executive Administrative Assistant for a local client.

This temp-to-hire position will perform routine and complex clerical, administrative, and technical work in the administration of the municipal government. Assists Department Heads in administering programs and in carrying out special projects, where needed.

If you are interested in this job opportunity please reach out to Mahleia Long at 309-679-0681 and send your resume to


1. Provide complex administrative support to the City Administrator and oversee department office functions.

2. Coordinate the completion of work assignments with other Department Heads and key staff and handle special projects as assigned by the City Administrator and Department Heads.

3. Promote a positive City image in contacts with elected officials, members of the public, news media representatives, outside agencies and City staff.

4. Work cooperatively with other City departments and divisions, community organizations, boards and commissions and other outside representatives to provide uniform and superior customer service and to complete administrative projects as assigned.

5. Maintain highest level of confidentiality in the handling of sensitive documents, correspondence, and communication.

6. Work cooperatively with the City Administrator to develop marketing and public relations strategies and materials.

7. Work with Department Heads and others to update the City's website and social media pages to ensure information is up-to-date and accurate, and respond to requests and inquiries submitted online.

8. Answer routine questions pertaining to City services and programs.

9. Schedule appointments and meetings, attend meetings to assist members with projects, answer questions and record, prepare agendas and transcribe minutes.

10. Conduct special project research, gather data for use by Department Heads or City Administrator in preparing background information for decision-making purposes.

11. Assist in the development of notices, flyers, brochures, newsletters, media releases, news articles, and other informational materials about City services, programs, and regulations.


Compose, type, and edit correspondence, reports, memoranda, and other informational material requiring judgment as to content, accuracy, and completeness. Set-up, organize and maintain complex files, records and reports.


Education and Experience:

An Associate-s or Bachelor's degree and six to ten years related experience and/or training at the executive level; or equivalent combination of education and experience.

Knowledge, Skills and Abilities:

Professional knowledge of computers, modern records management techniques, office practices and procedures. Proficient in Microsoft Office Suite and Adobe Creative Suite (preferred).

Skilled in organizing and prioritizing own work activity and in efficiently accomplishing assigned tasks and projects.

Ability to establish and maintain effective working relationships with employees, supervisors, other departments, public officials and the general public; ability to communicate effectively verbally and in writing; ability to handle stressful situations.


Must be bondable. Must possess a valid Illinois State motor vehicle operator-s license, or have the ability to obtain one within six months of employment.

Must obtain and maintain Illinois certification as a Notary Public.

**Why Kelly** **** **?**

At Kelly
Services , we work with the best. Our clients include 95 of the Fortune
100 companies, and more than 70,000 hiring managers rely on Kelly annually to access
the best talent to drive their business forward. If you only make one career connection today, connect
with Kelly.

**AboutKelly Services** ****

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people
around the world and have a role in connecting thousands more with work through our global network of
talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,
Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is
committed to employing a diverse workforce. Equal Employment Opportunity
is The Law.
Posted: 2019-08-12 Expires: 2019-09-12

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Executive Administrative Assistant

Kelly Services
Washington, IL 61571

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