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Executive Adminstrative Assistant

Kelly Services

Philadelphia, PA
Job Code:
Kelly Services
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Job Details

Job Title Executive Adminstrative Assistant

Jobid US5131CM_24720756

Location: Philadelphia, PA, 19133, USA

Description **Job Description**

Since 1946, Kelly Services® has been providing outstanding employment opportunities to the most talented individuals in the marketplace. Today, we are proud to offer an exciting direct hire opportunity for a Administrative Assistant for a scientific company in Philadelphia, PA.

The successful candidate will be an experienced and motivated self-starter who would:

- Schedules, prioritizes and follows up on meetings and appointments. Maintains calendar and issues reminders and monitors appointments to assure the office operates efficiently

- Screens correspondence. Prioritizes the mail and responds to correspondence as instructed. Refers more complex and/or urgent correspondence to the Department head, gathers any additional information needed to respond

- Screens telephone calls and redirects to individuals who can quickly and efficiently respond

- Prepares reports, presentations, documents, etc. based on specific instructions. Reviews presentation materials to ensure accuracy. Distributes information and materials to the staff as required

- Processes expense reports and monitors incoming invoices. Prepares forms to process and pay invoices. May assist in the department-s budget process

- Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports

- Handles confidential and/or sensitive department information with discretion

- Oversees office environment by preparing and submitting requests for new equipment, office furniture and/or equipment maintenance and repair. Ensures that office supplies are replenished when needed

Kelly offers a comprehensive array of outsourcing and consulting services as well as world-class staffing on a temporary, temporary-to-hire and direct-hire basis. Serving clients around the globe, Kelly provides employment to more than 530,000 employees annually. Visit and connect with us on Facebook LinkedIn, & Twitter.


Our ideal candidate will have the following:

- At least 3-5 years of general administrative experience supporting Vice Presidents, Directors, and Senior Level Managers

- Experience coordinating and scheduling multiple events/meetings simultaneously.

- Experience taking meeting minutes, setting agendas, scheduling calls with multiple entities

- Experience managing calendars and arranging travel for 5 or more individuals

- Experience working with individuals at all levels of the organization

- Intermediate email and internet explorer skills Intermediate level skill in Microsoft Office (Word, Excel, PowerPoint):

- Experience using time management skills such as prioritizing/organizing and tracking details and meeting deadlines of multiple projects with varying completion dates.

- Experience developing ways of accomplishing goals with little or no supervision, depending on oneself to complete objectives and determining when escalation of issues is necessary

- Experience working in a fast paced, dynamic work environment


This is a direct hire opportunity!

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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