26 days old

Executive Assistant I

Kelly Services
Dorchester, MA 02125
  • Jobs Rated
Kelly Services is hiring a Remote Executive Administrative Assistant for a national bank in Dorchester, MA.


Temporary with a potential to go permanent

**[Position Summary]**

The Executive Assistant performs secretarial and administrative assignments supporting 2-3 Chief Information Officers of a confidential nature including, but not limited to, calendar management; scheduling meetings; booking meeting rooms; coordinating travel arrangements including booking travel tickets and settlement of related expenses. S/he also conducts administrative and office related project functions for multiple directors/managers and their teams.

**[Responsibility Statements]**

+ Circulates presentation materials and other documents for meeting attendees as appropriate.

+ Creates filing systems and monitors efficiency, copies/collates complex materials.

+ Drafts emails and other documentation as instructed for review by management.

+ Gathers information, maintains/updates more complex spreadsheets/databases including Excel, Access, formulas, PowerPoint.

+ Organizes and maintains diaries/calendars/schedules and maintain responsibility for scheduling appointments.

+ Prepares purchase orders as required and obtains the appropriate approvals.

+ Provides advanced clerical support, prioritizes mail, develops agendas/programs for meetings.

+ Takes and relays messages and appropriately escalates calls to the appropriate personnel.



+ Bachelor's Degree; in Business Administration or equivalent field., or equivalent work experience;

+ Executive Administrative Support experience.

+ Must be fluent in speaking Spanish

**[Skills And Abilities]**

+ Ability to apply independent judgment when resolving routine enquiries

+ Ability to effectively interact with senior level management both internally and with external clients

+ Ability to manage top level managers supported with tact, diplomacy and assertiveness

+ Ability to multi-task, react and think quickly

+ Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality

+ Ability to seek clarification or assistance when needed

+ Attention to detail and problem-solving skills

+ Continual attention to detail in composing, typing, and proofing materials, establishing priorities and meeting deadlines

+ Demonstrated ability to organize, plan and develop multiple projects within time constraints to meet deadlines while staying within budget

+ Demonstrated ability to work independently to establish priorities, multi-task, meet deadlines, strong organizational, time management and planning skills, Demonstrated calendar management and scheduling

+ Desire to work as a true partner with the Executive and anticipate needs

+ Excellent interpersonal, written and communication skills.

+ Excellent interpersonal, written and communication skills. Ability to recognize sensitive material and maintain the utmost discretion and diplomacy with a high degree of confidentiality

+ Exceptional customer service skills

+ High level of attention to detail and demonstrated problem solving skills. Approaching tasks from a positive perspective and with openness to change

+ Polished executive assistant with professional maturity and previous corporate environment experience

+ Requires professional demeanor at all times and must be flexible in a fast changing environment

+ Self-starter with strong sense of ownership and involvement

+ Thorough knowledge of a variety of software programs (particularly Excel, Word, and PowerPoint), Within guidelines, makes independent decisions regarding planning, organizing, and scheduling work

+ Candidate must reside in the local area.


+ Addresses customers requests, ensures concerns are recorded accurately and action is initiated appropriately Makes extra effort to satisfy customers needs and meet commitments

+ Assesses problem situations and initiates effective interventions that result in customer satisfaction Takes time to develop and maintain relationships with customers

+ Communicates in a timely and straightforward manner Probes for additional information, clarifies assumptions and confirms agreed-upon actions Keeps everyone involved informed about progress and issues

+ Creates a good working environment in the team; works towards shared goals contributing ideas and accepting change Provides assistance and coaches less experienced team members

+ Establishes rapport with all parties in an attempt to diffuse tension

+ Confronts the issue, not the person

+ Knows who to reach out to inside and outside of ones team to get work done Takes action to enhance working relationships needed to achieve seamless work flow

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Jobs Rated Reports for Executive Assistant

Posted: 2020-09-28 Expires: 2020-11-02

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Executive Assistant I

Kelly Services
Dorchester, MA 02125

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

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