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Executive Assistant

Kelly Services


Location:
Minneapolis, MN
Date:
04/18/2018
2018-04-182018-05-17
Job Code:
US3411PV_24630991
Kelly Services
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Job Details

Job Title Executive Assistant

Jobid US3411PV_24630991

Location: Minneapolis, MN, 55405, USA

Description **Job Description**

The Executive Assistant works to improve and sustain the administrative efficiency of the management team and the organization and will primarily serve as main support to the CEO. The EA organizes meetings and events; supports Board of Director meetings and retreats, keeps accurate meeting minutes; coordinates schedules, calendars and travel arranges; and provides grant coordination. The EA also provides logistics and project coordination for special projects.

RESPONSIBILITIES

- Provide high-level administrative and clerical support to CEO and Board of Directors through:

- Scheduling, coordination and meeting support: manage busy calendars, schedule and confirm appointments. Coordinate meeting logistics including materials, room reservations, and communication technology. Prepare minutes for meetings.

- Records management: maintain systems for records, including Board of Director's materials and other important organizational documents. Respond to requests for information and documents.

- Communication: assist the CEO in writing and disseminating professionally crafted communications, ensuring a high level of accuracy.

- Board of Directors Support: support the work of the Board of Directors and committees by scheduling meetings, coordinating logistics, preparing materials, maintaining records, preparing minutes and providing follow up, all in a timely manner. Assist with other Board-related projects.

- General administrative support: Coordinate workflow and assist in prioritization of work to relieve CEO of administrative tasks. Screen and manage phone calls, email/mail communication, copies, records, reports, processing of expense reports and reimbursements.

- Development: assist in the creation of a donor database; follow prescribed protocols for donor follow-up, assist in preparing documentation for grant applications.

- Travel logistics: schedule, book and track travel logistics for the senior team in compliance with financial policies. Prepare required documentation for trips.

- Project coordination: provide logistical and administrative support for special projects including create and maintain documentation; coordinate schedules, workflow and tasks; screen phone calls and other communications.

- Other responsibilities: support the strategic priorities of the organization. Provide back up support to other departments and programs, as needed. Help organize and participate in selected staff activities and events. Complete administrative tasks. Perform other duties as assigned.

**Requirements**

Education

AA degree or combination of education and equivalent work experience

Experience

- 5 years progressively responsible senior administrative support experience, preferably in a non-profit setting.

- Previous experience coordinating executive level board and committee meetings and special events

Skills, Knowledge, Abilities

- Self-motivated

- Strong organizational skills and attention to detail

- Ability to prioritize

- Good written communication skills

- Ability to work independently with little direct supervision

- Strong computer skills, including MS Word, Excel, Outlook and PowerPoint.

- Ability to communicate effectively with individuals at all levels of the organization, both orally and in writing.

- Ability to work a flexible schedule, with occasional evenings and weekends.

- A commitment to diversity and to working with people and communities of color.

- Ability to work effectively as a member of a team.

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**


As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit kellyservices.com and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.



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