1+ months

Executive Assistant

Kelly Services
New York, NY 10176
  • Jobs Rated
Executive Assistant New York City $30.00 hr.

Our client a non-profit organization that is dedicated to the advancement of the health and well-being of all New Yorkers. Is looking for an Executive Assistant for their Executive Director and other members of the Executive Leadership Team this is a temp to perm opportunity.

Seeking candidates with excellent organizational, interpersonal and communications skills who are service oriented, have a high-level of emotional intelligence, a pleasant telephone manner, attention to detail and follow-up and poise under pressure.


+ Serve as initial contact/resource person for the Executive Director and other members of the Executive Leadership Team (ELT). Ensure timely communication with all partners within DOHMH offices and other City agencies, as well as donors and prospects, contractors, community-based organizations, elected officials and state and federal organizations.

+ Proactively manage the offices of the ELT including answering and screening calls, managing the ELT's calendars, scheduling internal and external meetings.

+ Support planning and organization of meetings, as needed, and travel for the ELT.

+ Attend key meetings as requested, prepare agendas, take minutes and facilitate meeting follow-up.

+ Coordinate quarterly Board of Directors meetings, including preparation of reports, collating of documents, distribution of Board packets ordering catering, and taking Board minutes.

+ Create and develop visual presentations, speeches, promotional materials, and other presentation materials for the ELT.

+ Coordinate event planning and implementation, including venue selection, invitation development and distribution, logistical planning and staff events.

+ Compose, distribute and file organization correspondence.

+ Maintain Board minute book, ED contacts, and other vital organizational documents and databases, as directed.

+ Coordinate the signing, sending and processing of all documents requiring the authorization of the Executive Director's and other ELT members' office.

+ Review articles and reports about public health topics for distribution to ELT and staff; conduct internet research on specific topics, summarize findings.

+ Work independently, and within a team, on special short and long-term projects, which may include planning and coordinating multiple presentations, and disseminating information, and organizing organization-wide events.

+ Assist in management of systems which track the work of organization.

+ Support other teams (ie: Development and Grants and Contracts) related to projects as needed.

+ Manage Central Office documents in the Shared Drive.

+ Other duties as assigned.


+ The ideal candidate will have non profit experience

+ A commitment to the mission and work of the non profit

+ BA/BS degree required with at least two years of experience in a support position to a senior leader.

+ A self-starter with good judgment, patience, and the ability to work in a fast-paced environment and manage multiple tasks.

+ Outstanding oral and written communication.

+ Excellent research and analytical skills.

+ Meticulous attention to detail.

+ Strong interpersonal skills.

+ Strong customer service ethic, professionalism, and a positive attitude.

+ Ability to adapt quickly to changing needs and priorities.

+ Strong project management and problem solving skills.

+ Discretion with sensitive, confidential information.

+ Strong computer skills (MS Office, particularly Word, Excel, Power Point, Visio and Outlook).

+ Ability to function as a team player coordinating input, direction, and expertise from multiple sources and across multiple technical areas.

+ Broad-based knowledge of or interest in public health issues.

+ Flexibility, on occasion, with evenings and willingness to travel around the 5 NYC boroughs preferred.

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Jobs Rated Reports for Executive Assistant

Posted: 2022-04-01 Expires: 2022-06-13

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Executive Assistant

Kelly Services
New York, NY 10176

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Executive Assistant
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Median Salary: $59,340

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