14 days old

Executive Assistant - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814
  • Jobs Rated
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with the leading medical research center in the world. We are seeking an individual to work as an Executive Assistant at the National Institutes of Health in Bethesda, MD.

This is a long-term contract position which offers:

- Competitive compensation and comprehensive benefit package

+ Optional health, vision, and dental plans

-Vacation leave as well as 10 paid federal holidays and 401K plan.

- Access to NIHs unparalleled resources and niche scientific initiatives

TASKS/SERVICES. The contractor shall:

+ Serve as the designated Executive Assistant in support of NCATS Chief Medical Officer ac- tivities. Primary responsibility to ensure that all administrative and coordination tasks are executed timely and accurately, to facilitate the Chief Medical Officer (CMO) activities and the work performed by staff within the NCATS CMO team.

+ Monitor all incoming NCATS CMO support and coordination related correspondence.

+ Engage appropriate NCATS program staff as needed to ensure timely actions.

+ Provide programmatic support to the NCATS CMO team and all related activities.

+ Serve as the lead support to NCATS CMO leadership team to manage all requests for ac- tion or information; escalate issues as needed to ensure responsiveness.

+ Set up and format spreadsheets to analyze information.

+ Coordinate the preparation of a variety of items such as correspondence, reports and vari- ous forms.

+ Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.

+ Coordinate the printing and conversion of paper documents to electronic files.

+ Develop, maintain, and utilize various administrative databases.

+ Compile data and create and maintain PowerPoint presentations for presentation utilizing computer programs.

+ Format and submit summary reports and financials.

+ Update/maintain calendars and shared calendars for multiple staff members.

+ Coordinate meetings for staff; schedule conference rooms.

+ Maintain office records including office procurements and reimbursement procedures.

+ Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

+ Maintain branch file systems for correspondence and projects.

+ Note commitments made by executive level during meetings and arrange for staff imple- mentation.

+ Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.

+ When instructed, read outgoing correspondence for executive levels approval and alert writers to any conflict with the file or departure from policies or executive levels view- points; make recommendations to resolve problems that arise.

+ In the executive levels absence ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.

+ Summarize the content of incoming materials, specially gathered information, or meet- ings; coordinate the new information with background office sources; draw attention to important parts or conflicts.

+ Compose correspondence requiring some understanding of technical matters within the program.

REQUIREMENTS. The contractor must have:

+ Bachelors degree in a related discipline; four (4) years of specialized experience plus a high school diploma is equivalent to a bachelors degree.

+ Minimum of four (4) years of related experience.

+ Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).

+ Knowledge of NIH administrative systems.

+ Strong communications skills, both oral and written.

+ Excellent analytical, organizational and time management skills.


When you apply, please know a Kelly Government Solutions Recruiter will review your resume and will contact you directly, if your skills and experience match the requirements of this position; a full job description can be made available at that time.

Due to the high volume of inquiries, we regret that we cannot accept phone calls. Even if you arent contacted for this position, you are still part of our talent network. All Kelly recruiters have access to your profile, which expands your opportunities even further.

As a specialty talent company, Kelly is committed to doing the right thing for our talent and clients . We stand up for equity, inclusion, fair treatment, and opportunity for all as these build the foundation of our Talent Promise. With a focus on safety, value, well-being, investment, and opportunity, Kellys Talent Promise confirms our commitment to those in search of a better way to work and live and to help discover whats next.

It is obvious things are different than they were just a few months ago. Kelly is at the forefront of ensuring the safety of our employees in this new working environment. Be well and stay strong.

**Why Kelly** **** **?**

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government offers a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technical, professional, and administrative support roles. Our experts will find you the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. Its just another way we make the job search work for you.

**About Kelly** ****

Kelly connects talented people to companies in need of their skills in areas including Science, Engineering, Education, Office, Contact Center, Light Industrial, and more. Were always thinking about whats next in the evolving world of work, and we help people ditch the script on old ways of thinking and embrace the value of all workstyles in the workplace. We directly employ nearly 500,000 people around the world, and we connect thousands more with work through our global network of talent suppliers and partners in our outsourcing and consulting practice.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity Equal Employment Opportunity is The Law.

Jobs Rated Reports for Executive Assistant

Posted: 2020-11-16 Expires: 2020-12-17

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Executive Assistant - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814

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