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Executive Assistant

Kelly Services

Northbrook, IL
Job Code:
Kelly Services
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Job Details

Job Title Executive Assistant

Jobid US41ALPF_BH1418605

Location: Northbrook, IL, 60065, USA

Description **Kelly Services currently has an Executive Assistant position available for the Northbrook, IL area. You will be working for a Fortune 500 Insurance company!!!**

**Don't miss out on this opportunity, apply today!**

**Full Time/Temporary**

**Schedule: Mon-Fri (8:00 am – 5:00 pm)**

**Job Description:**

Seeking an experienced Executive Assistant to support the Director of the Digital Safety team. In this fast-paced office, you will provide high level administrative skills to a wide range of business tasks. The ideal candidate will be highly organized and detailed focus with excellent communication skills.
The following are key responsibilities for the role: Professionally represent the Director’s office when working with senior leadership and other staff across the organization.

+ Organize and coordinate all travel arrangements, including ground transportation, preparing itineraries and overnight accommodations.
+ Gather and organize background and related materials for internal and external business meetings, client or third-party appointments, conferences and other scheduled events.
+ Open, sort, review, prioritize and organize incoming/outgoing mail and correspondence. Independently distribute as appropriate, draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
+ Process expenses with a responsibility to budget adherence; review for compliance and coordinate approval of all expenses including processing accounts payable invoices.
+ Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
+ Work on a variety of special projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion even with much interruption. Ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
+ Work autonomously to manage projects and maintain communication with appropriate parties.
+ Create executive summaries regularly to brief leadership on various issues and topics.
+ Communicate professionally across all levels of the organization.
**Qualifications** **and** **Experience**

+ Prefer 7-10 years of prior experience supporting executives
+ Excellent written, verbal and listening communication skills using pleasant interpersonal skills
+ High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
+ Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
+ Maintains an advanced degree of confidentiality and sense of urgency
+ Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
+ Ability to interact with all levels of management and staff
+ Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
+ Effectively manage highly confidential company information
+ High School diploma or GED required
**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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