30 days old

Executive Assistant

Kelly Services
Palm Beach Gardens, FL 33410
  • Jobs Rated
**Your next good thing is right here.** At Kelly Professional & Industrial, were all about helping you discover whats next in your career. And we just so happen to be seeking an **Executive Assistant** to work at an industry-leading heating and air company, for a client of ours in Palm Beach Gardens, FL. If this sounds like the right fit for you, read on and apply!

**Why you should apply to be an Executive Assistant** :

+ Pay Rate: $20.00 per hour

+ Shift: 8 am to 5 pm

+ Long-Term Opportunity! 3+ month contact (possible temp to hire)

+ Weekly electronic pay options

+ Access to outstanding Kelly perks via

**Whats a typical day as an Executive Assistant? Youll be:**

+ An expert on using data to training models. The models are then used to automate processes like image classification, speech recognition, and market forecasting.

+ Providing executive administrative and business support to ensure the effective and efficient operation of the segments headquarters office.

+ Providing support to the executive leadership team members, the assistant is a critical interface with the business segments executive leaders, executive assistants and internal and external customers.

+ Professional, energetic, detail-oriented and capable of anticipating needs of the leadership team.

+ Problem-solving and rises to challenges with a positive, can-do attitude while exhibiting strong judgement will do well in this role.

+ Creating detailed agendas, managing multiple executive calendars, arranging domestic and international travel, organizing and managing corporate events.

+ Assisting with technology and functionality of meeting rooms to connecting with Fire & Securitys global teams- must have the capability to manage and troubleshoot technological arrangements for meetings and events including connecting to a variety of systems and media platforms with a seamless execution.

+ Highly organized and skilled professional to handle heavy calendar management with shifting schedules in a fast-paced environment, with a high level of urgency.

+ Working on multiple projects simultaneously, engaging the team as needed to produce accurate and timely work is essential for achieving success in this role.

+ Actively reviewing and ensuring preparation for and precise execution of the schedules for several senior executives, including availability of advanced materials, room scheduling, conferencing equipment set up and other materials as required.

+ Planning, reviewing and handling complex and dynamic travel itineraries, including international. Renewing passports and visas as needed.

+ Filing expense reports in a timely manner and reconcile monthly statements.

+ Demonstrating advanced competence in digital and automated tools and solutions to minimize paper and deliver office efficiencies.

+ Adapting and responding quickly and appropriately to changes in schedule, travel, etc. to deliver world-class support.

+ Building, maintaining and using a network of internal resources (e.g., IT, digital, desktop support, leadership team assistants, facilities, travel) to ensure proactive planning and to resolve unforeseen issues as they develop.

+ Reviewing and editing Executive communications for formatting and content applying expertise in the full suite of Microsoft products (Word, PowerPoint, Excel), Microsoft Office 365 and Zoom video conferencing.

+ Developing and leveraging expertise in internal processes and systems to ensure seamless workflow including supporting internal and external customers, candidate interviews, and assisting with new executive employee onboarding as needed.

+ Managing and coordinating Fire & Securitys corporate calendar, monthly executive leadership meetings and other executive activities with the ability to manage change, balance priorities, preserve business commitments.

+ Managing heavy global calendar management and multiple changes in schedules.

**This job might be an outstanding fit if you:**

+ Have a Bachelors degree in a business-related field _(preferred)_

+ Associates degree in a business-related field with 5 to 7 years of experience ( _required)_

+ Have a Certification in and/or demonstrated competence in office software and technology

+ Have Senior Executive or C-suite support experience is required.

+ Have demonstrated success managing dynamic travel and calendaring, including adapting quickly and seamlessly to changes. Capable event and meeting planner anticipating logistics with little to no oversight.

+ Are technological savvy and digital orientation experience with and affinity for using technological solutions to improve efficiency and reduce paper and other forms of waste

**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be an **Executive Assistant** today!

**_NOTE:_** _This position is being recruited for out of a remote Kelly office. For immediate consideration please email your resume to Katie at KATL910@kellyservices.com_



**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Jobs Rated Reports for Executive Assistant

Posted: 2021-04-16 Expires: 2021-05-24

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Executive Assistant

Kelly Services
Palm Beach Gardens, FL 33410

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Executive Assistant
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Median Salary: $59,340

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