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7 days old

Executive Assistant

Kelly Services
Seattle, WA 98194
  • Jobs Rated
    100th
Looking to make your next career move? Kelly is hiring for an Executive Assistant opportunity in Seattle, WA! This is an excellent opportunity to join and support a quickly growing biotechnology company in the Seattle area.


Temp to hire opportunity - goal is to convert to permanent role within 6 months

Pay can be flexible depending on experience

Hybrid role. Remote options, but ideally looking for local candidate who has ability to go into the office as needed


**Summary**

This role will be supporting the head of IT in a number of different capacities including:

Anticipate and self-manage the leaders or teams day-to-day administrative needs and keeps details running flawlessly

Maintains organized systems for tracking and reviewing documents and contracts

Establishes and maintains files and confidential departmental records

Maintains calendars, establishes appointments, agendas, and meeting logistics; creates presentations and other meeting documents; follows up on meeting deliverables as appropriate.

Independently manages projects big and small through to completion. Expertly navigate across the organization to align resources as needed.

Coordinate team event logistics including scheduling and calendaring, and day-of logistics such as meeting room reservations and setup, AV/Teleconferencing equipment, and catering. Anticipates meeting details such as agenda creation and document preparation.

Coordinate domestic and international travel arrangements (flights, cars, hotel, etc.) with keen attention to the details big and small. Records and reconciles expenses and submit for payment on a timely basis.

Facilitates effective communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal email communications, etc.)

Support onboarding of new hires to include ordering equipment/supplies, ensuring set-up of work space, and providing training on administrative processes

Collaborate across the administrative team as well as cross-functionally within Adaptive and with external contacts

Helps to coordinate and execute team, site, and/or company-wide initiatives and events

Performs work of a confidential and proprietary nature exercising discretion, professionalism, and confidentiality.


**Qualifications**

5+ years of related administrative support experience with preference in supporting large teams in a growth organization

Strong Microsoft Office suite skills including Excel, PowerPoint, Word, Outlook, and Sharepoint

Strong project management and problem-solving skills

Extensive experience handling domestic and international travel arrangements

Excellent communication skills


If you are interested in this opportunity and meet the above qualifications, apply to this posting today for immediate consideration!


**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.


**Why Kelly** **** **?**


As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Jobs Rated Reports for Executive Assistant

Posted: 2022-08-05 Expires: 2022-09-05

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Executive Assistant

Kelly Services
Seattle, WA 98194

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Executive Assistant
100th2019 - Executive Assistant
Overall Rating: 100/199
Median Salary: $59,340

Work Environment
Very Good
19/220
Stress
Low
63/220
Growth
Very Poor
220/220
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