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30 days old

Executive Assistant

Kelly Services
South San Francisco, CA 94080
  • Jobs Rated
    100th
Now Hiring!


Direct Hire: Executive Assistant!


**COVID VACCINATION REUIRED!**


A biotechnology company dedicated to the research and development of novel therapeutics for the treatment of inflammatory diseases due to vascular dysfunction. is looking for a season senior executive assistant!


The successful candidate will be responsible for supporting an executive team and assisting with managing a small office with plans for growth (currently at 15 employees with plans to nearly double in size over the coming year). The successful candidate will have a proven track record of successfully performing a wide range of office management and high-level administrative activities for all team members always ensuring a productive work environment and efficient office operations with confidentiality and discretion.


**Roles and Responsibilities:**


+ Calendar scheduling including agenda preparation for internal and external visitors or staff

+ Proactively manage calendars and remain flexible to multiple changes

+ Responsible for arranging travel, making reservations, and keeping details organized

+ Provide high-quality support while anticipating needs

+ Serves as the initial, highly professional interface with key external contacts such as customers and vendors and shows effective written and verbal communication with external as well as all internal contacts including management, staff, and contractors

+ Develops and demonstrates working knowledge of systems and serves as a go to person for frequently asked questions

+ Coordinate meetings and other corporate events

+ Organize and order company and business lunches

+ Works with office manager to proactively find ways to engage employees (i.e. decorating office for holidays, potlucks, collaborative activities, off site events, etc.)

+ Works with office manager for office and break room supply management and curating company SWAG materials

+ Backup office operations and aspects of the office including vendor relations and liaison for the landlord

+ Serves as backup interface of key external administrative service providers such as facilities, IT, HR and accounting

+ Perform intermediate to advanced desktop publishing including word processing, spreadsheets, and presentations

+ Draft, review, and/or edit written material to ensure accuracy, neatness, correct punctuation, and grammar; recommend changes to improve readability and clarity

+ Transcribe information of a technical, confidential, and/or sensitive nature; may be required to take meeting minutes from time to time

+ Assist with presentations and related collateral materials


**Qualifications and Experience:**


+ Associates or Bachelors degree in Business or the equivalent knowledge and experience required

+ 5+ years of related executive assistant experience with demonstrated growth required in a start-up environment with at least 3 years in biotech/life science industry required

+ Must demonstrate intermediate to advanced computer skills and software application proficiency in Microsoft Word, Excel, PowerPoint and Outlook. PowerPoint experience preferred

+ Experienced in administering online, cloud-based applications (i.e. Zoom & DocuSign)

+ Familiarity with Cloud based sharing and storage (i.e. Box and SharePoint)

+ Team player and self-starter with the ability to work collaboratively across the business and with all levels of the organization and independently on multiple projects concurrently in a fast-paced environment with strong time management and organizational skills to meet deadlines, and respond quickly and efficiently

+ Excellent organizational, communication and analytical skills with a meticulous attention to detail with a proven track record of serious commitment to accuracy and quality while meeting goals or deadlines


**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.


**Why Kelly** **** **?**


As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Jobs Rated Reports for Executive Assistant

Posted: 2022-04-25 Expires: 2022-06-25

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Executive Assistant

Kelly Services
South San Francisco, CA 94080

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Executive Assistant
100th2019 - Executive Assistant
Overall Rating: 100/199
Median Salary: $59,340

Work Environment
Very Good
19/220
Stress
Low
63/220
Growth
Very Poor
220/220
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