11 days old

Executive Office & Administrative Specialist

Kelly Services
Willmar, MN 56201
Kelly Services is looking for an Executive Office & Administrative Specialist for a company located in Willmar, MN.

This is a DIRECT HIRE position. You will be hired on with the company right away from the beginning and eligible for their full benefits!

**Pay Rate:**

- $18.67 an hour


- Monday to Friday (8:00am 4:30pm)

**Job Duties:**

**Financial Management Support: 45%**

- Preparing budgets and financial reports for non-sponsored funds.

- Reconcile, validate, and verify financial transactions on sponsored and non-sponsored accounts.

- Prepare deposits for Extension programming, refunds, and other income received. -

- Serve as a merchant manager for the credit card machine.

- Reconcile -purchasing cards for designated cardholders.

- Prepare forms for contracting for professional services and enter requisitions.

- Initiate paperwork for payments and non-employee expense reimbursements

- Initiate wire transfers and expense transfers and route for processing.

- Reinforce messages regarding University and Extension financial policies and procedures

- Prepare, process and track agreements (e.g., facility use, external sales and Memorandum of Understanding)

- Make and receive purchases

**4-H Program Support 45%**

- Use 4-H database software including (4-HOnline and FairEntry) to ensure accurate and timely reporting of group participation and serve as a 4-H database contact for local staff by assisting with:

+ 4-HOnline enrollment process

+ Animal identification process

+ State event registration

+ Create and format monthly newsletter and add information to county websites and use mass emailing software to share information with 4-H families as requested by staff

- Assist educators in coordination and registration for regional and state events

- Support regional extension educator and local staff in chartering process

- Support statewide programs and work teams as assigned

**General Office support and back up 10%**

- Greet walk-in traffic and field phone calls and online communication, directing clients to the appropriate person/resource in a professional and respectful manner

- Serve as key Regional Office contact for office supply & equipment vendors and maintain equipment inventory; equipment loaner inventory; office equipment maintenance, updates, and bids for any updates

- Schedule/maintain schedule for office meeting rooms and public access to technology.

- Maintain filing system for historical records and disposal; federal civil rights; etc.

- Orient new and existing employees on office hardware

- Maintain and report problems with Regional Office conference room technologies

- Serve as the county connection to support phone book listings, signage, University branding, etc.

- Provide back up support when needed

- Assist with projects, events, office organizing, and other administrative tasks


- High School Diploma or GED

- 4 years of experience in an administrative office setting

- Advanced computer skills MS Office and Google Suite applications

- Experience supporting more than one professional at a time and prioritizing work

- Excellent verbal and written communication skills

- Ability to work in and with diverse groups and underrepresented populations and communities

- Skilled at working with details, managing workflow and meeting deadlines

- Excellent troubleshooting and problem-solving skills

If interested, apply to this posting for immediate consideration! You can also email resumes to

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-10-11 Expires: 2021-11-11

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Executive Office & Administrative Specialist

Kelly Services
Willmar, MN 56201

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