24 days old

Facilities Specialist 3

Kelly Services
Menlo Park, CA 94025
Kelly Government Services is currently seeking an experience Facilities Specialist for a long term contract to support Stanford University's DOE Lab SLAC.


Perform specialized, diverse work activities and oversee larger complex buildings for a school or central unit. Coordinate solutions, working independently, solely supporting the operations, maintenance, repair,

upkeep, inventory tracking, and refurbishing activities related to the physical environment and building systems of a complex facility. These facilities are defined as a building posing greater regulatory and/or

safety risk impact to the Stanford community or non-laboratory, multiple buildings with broader scopes

of responsibility. This is an individual contributor role.


Serve as property operations / maintenance point of contact for facilities issues in complex

facilities as defined above; initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes,

alarms, systems & equipment), suggest metrics, monitor and report related trends.

Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by

another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info,

provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors;

identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance

logistics (to avoid faculty conflicts, events).

Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision


Implement facility security programs by developing procedures/practices, distributing keys,

providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms); and assessing and changing access schedules

Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

Serve as safety management coordinator by: correcting identified safety issues, performing root cause analysis, identifying and tracking corrective actions; tracking chemical inventory, disposal,

hazardous waste; developing, coordinating, evaluating and ensuring compliance with disposal

procedures in laboratory settings; developing and conducting safety training and/or new employee facility orientation; and maintaining and participating in emergency preparedness,

recovery and business continuity coordination

Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building

occupants, including websites, phones; and oversee mailing services, shipping and delivery.

Coordinate space management and planning activities including: analyzing moves for minimal

disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan

implementation (as assigned).

May oversee and supervise assigned staff engaged in supporting the physical environment and building systems.


Education & Experience:

Bachelors degree and five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills and Abilities:

Analytical skills to analyze and track complex space, equipment and financial data.

Interpersonal skills, mature judgment required to interact effectively with a broad range of

people, including faculty and vendors, both individually and in groups.

Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and

project plans with short- and long-term end dates.

Working knowledge of applications such as Excel, Word, PowerPoint, Project.

Experience working with internal and external vendors and services contracting.

Background knowledge of safe handling and disposal of chemicals and hazardous waste;

emergency preparedness plans and their implementation; and property administration specific

to PO tracking, receiving, and inventory control.

Certifications and Licenses:

Valid California Non-commercial Class Drivers license.


Frequently stand/walk, seated, performs desk-based computer tasks.

Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above

shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull

objects that weigh up to 20 pounds

Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that

weigh >40 pounds.

Ability to obtain and maintain a California Non-commercial Class Drivers license and drive day

or night.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to

any employee with a disability who requires accommodation to perform the essential functions of the job.


Requires 24-hour response availability seven days per week for emergency situations.


Must comply with the California Vehicle Code and Stanford University requirements when

operating university-owned vehicles

**Why Kelly** **** **?**

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government offers a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technical, professional, and administrative support roles. Our experts will find you the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. Its just another way we make the job search work for you.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity Equal Employment Opportunity is The Law. (


Posted: 2021-08-30 Expires: 2021-09-30

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Facilities Specialist 3

Kelly Services
Menlo Park, CA 94025

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