14 days old

Field Contract Administrator

Kelly Services
Lake Jackson, TX 77566
**Kelly** is currently seeking an experienced **Contract Administrator** to join a long-term team in **Freeport, Texas** ! The ideally Contract Administrator will possess Construction Field experience, as well as the ability to work permanently in the Freeport area.

The Contract Administrator (CA) works under functional direction of an EPC Contract Manager supporting both office and field administration to ensure effective implementation of the contracts as well as taking tactical activity to improve efficiency of Contracts and manage the day-to-day commercial issues to create value. In this role, the Contract Administrator shall provide continuity and coordination between the Owner, EPC organizations and Construction Contractors on contract and procurement matters by delivering added value to our shareholders, reducing leakage, and promoting consistent and cost effective solutions across business units, projects and locations. The role provides oversight of the preparation of the ITB package and management of the bidding process through award and continues in a lead role once an EPC firm is selected by administering and coordinating all project activities.

**Primary Responsibility:**

The Contract Administrator supports the EPC Contract Manager to ensure contracts preparation, execution and closure meet the project defined requirements and contract compliance.

Specific responsibilities from contract formation, implementation and closure include:

**General Duties and Tasks:**

+ Gather and compile data essential to formation and/or administration of contracts

+ Assist with implementation of Contract Management practices and procedures and coordinates and monitors completion of assigned tasks

+ Receives limited direction from supervisor and may support one or more Projects with Contract Administration & Procurement duties.

+ Maintains a working knowledge of Contract Management & Procurement Standards/Policies, programs and goals by planning and applying Contract Management practices and procedures as established on a project site.

+ Ensure and apply functional work processes and procedures to comply with audit reviews

+ Prepare and maintain all electronic and hard copy files in accordance with Dows Numbering and Filing System.

+ Perform all other duties requested by immediate supervisor(s) in order to support and achieve project milestone goals.

+ Develop and make formal presentations when given the opportunity

+ Understand technical terminology and developments and apply technical skills or procedures with oral and written communication skills

+ Apply administrative and organizational skills with basic knowledge of contract types and terms

+ Understand and implement practices and procedures using good judgment and problem solving

+ Generate and consider alternatives. Provide out of the box solutions and be flexible.

+ Prepare, maintain, retrieve and communicate records, reports and/or documents that may be required to meet corporate and Contract Management requirements

**Pre-Award Phase:**

+ Support Contract Manager and Strategic Sourcing team to develop Contracting and Compensation Strategy, Conduct Contract Risk Assessment and Pre-qualification of Contractors including Contractor resource survey.

+ Support Contract Manager and Sourcing team for internal Request for Proposal (RFP) and RFP explanation meetings, contract pre-award meetings, final negotiations and drafting/finalization of contract documents

+ Participate in negotiation of contract terms and conditions, coordinate technical scopes of work, including interface with all project disciplines (including project controls, legal services, project management, construction, engineering, finance/accounting and EPCM firm)

+ Handle Invitation To Bid (ITB) distribution, bid process and correspondence from Contractors, including meetings and site visit/access

+ Prepare Bid Proposal evaluation for review and clarification

+ As delegated; negotiate, manage, verify Contractor bids, finalize the responses (risks, commercial, legal and technical) and assemble final package to ensure compliance with Owners requirements

+ Interface with all levels of the project team and be able to represent and interface with all levels of internal and/or external management and corporate organization personnel (Contractors / Suppliers)

+ Serve as Primary focal point between Owner and Contractor interactions regarding commercial activities to manage commercial communication and coordination with Owner and Contractor

+ Coordinate Owner team training/RACI alignment for the contract

+ Ensure proper documentation to support a requisition for Purchase Order (PO)

+ Ensure proper Delegation Of Authority (DOA) in place before issuing PO

+ Manage post award administration to ensure Contractor complies with contract terms/conditions, pricing and Personal Authority Approval Form (PAAF)

+ Manage/administrate Work Element Release (WER)

+ Ensure alignment of the Contractor with the Award Package

+ Support to ensure alignment of the Contractor with the Project Execution Plans

+ Empowered to make changes per delegation

+ Manage, prepare and track Change Orders

+ Ensure support documents and proper approvals for change orders and claims

+ Ensure compliance with Owner audit activities and participate in project functional audits

+ Work closely with the Construction team at the site to ensure the most effective field administration of the contracts

**Post-Award Stage:**

+ Ensures that the contractor complies with contract conditions.

+ Ensures that the contractor works to an agreed schedule and keeps it up to date.

+ Ensures alignment of the contractor with the Project Execution Plan.

+ Monitors design engineering, purchasing and construction activities.

+ Keeps Control Documents current when changes occur.

+ Delivers EPC documentation (including as-built).

+ Ensures compliance with cost management and scope/criteria management processes.

+ Ensures contractor compliance with project and owners safety requirements.

+ Fosters teamwork between the owners project team and the EPC firm.

+ Manages communication between the project team and the contractor.

+ Documents project measurements and key learning experiences.

+ Initiates corrective actions to meet project goals for cycle time, cost and quality.

+ Brings in owner resources as required.

+ Resolves day-to-day issues which arise.

+ Invoice Verification and Approval

**Education / Experience:**

+ Bachelors Degree in Engineering, Business Administration or Accounting

+ Commercial contracting with external and/or JV partners or large Capital Procurement leadership position with a minimum of five (5) years of experience.

+ Has worked in various countries working with diverse global cultures.

**Knowledge / Skills:**

+ Refer to Critical Success Factors

+ Knowledge of market conditions

+ Experience on dynamic, results oriented teams.

+ Experience across multiple functions or businesses.

+ Understand Project Organization

+ Well Verbal and Written Communications

+ Ability to detail and work in time-conscious/effective manner with good organization skills and ability to multi-task/prioritize to achieve project goals.

+ Proficiency within Excel, Word, PowerPoint and SAP

+ Current knowledge of contracting trends and issues

Apply today for immediate consideration!

**Why Kelly** **** **?**

Your engineering skills are in demand, but how do you find the right fit? Easy. With Kelly Engineering, our experts connect you with leading organizations where you can learn and grow, collaborate on innovative projects, and keep your skills sharp with top technology. Whether you prefer the variety and flexibility of short-term projects, or are looking for something more long-term, were here every step of the way to find your dream engineering job.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-06-04 Expires: 2021-07-05

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Field Contract Administrator

Kelly Services
Lake Jackson, TX 77566

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