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17 days old

Front Desk Medical Scheduling Coordinator- Indianapolis, IN

Kelly Services
Indianapolis, IN 46202
Kelly Services is looking for a long term temp, front desk administrative assistant to provide day-to-day office professional support and manage key responsibilities within the Health Services department for one our our best clients. This person will need to assist vendors that come in to assist the companys employees and independent contractors who work on site. Also, they will work with employees, temporary employees, and independent contractors who are scheduling annual medical exams or reporting injuries or discomforts. This person will need to work with nurses, full time employees, company retirees, and a number of different individuals that utilize health services. The desk that they work at is adjacent to the health center, so they will also interact and work alongside those individuals.



Job Title: Administrative Assistant/Scheduling Coordinator- Health Services



Location: Indianapolis, IN



Length of Assignment: 12 months or longer



Shift hours: M-F 7:30 am-4:30pm



**Key Responsibilities:**



+ Opens and closes clinic daily

+ Greet and assist individuals coming to the Wellness Center (health services & fitness center) for appointments, workplace injuries, information, etc.

+ Coordinate daily office procedures and customer service to ensure the department functions effectively

+ Provide excellent customer service along with other front desk administrative responsibilities

+ Manage multiple schedules within Microsoft Outlook

+ Maintains daily clinic schedules for nurses

+ Schedules rooms for meetings as necessary (health promotion activities, wellness related appointments and attends/participates in department meetings, etc.)

+ Schedules clinic

+ Responsible for on-site vendor schedules and promotion

+ Records Management

+ Maintains paper and electronic patient charts, including scanning electronic records

+ Scan medical records into online chart system

+ Responsible for record retention of paper records that have been entered electronically, as well as all other business records within job role

+ Responsible for weekly lab draw procedures, including making folders and ordering tests

+ Assists in the coordination of annual events, such as flu clinic, skin cancer screening, health expo, and other health promotion tasks

+ Occupies crucial customer service representative role

+ Provides flexible support to nursing and administrative staff




+ Attention to detail essential

+ Knowledge of medical terminology preferred, but not required

+ Ensures confidentiality of any and all patient information

+ Consistently surveys action item lists and new hire database

+ Strong Customer Focus





**Qualifications:**



+ High school degree required; some college preferred

+ 2-3 years of successful experience in an office professional or administration role is preferred



**Desired Skills:**



+ Demonstrates flexibility, self-management, and a very high degree of organization with multi-tasking proficiency while working under critical deadlines.

+ Positive attitude, flexibility, and a professional work ethic.

+ Effective team player- strong customer service skills

+ Ability to establish rapport with others.

+ Excellent written and verbal communication skills.

+ Well-developed people skills and strong customer focus

+ Able to problem solve and troubleshoot

+ Must be able to maintain a high level of confidentiality.

+ Seeks to continually improve efficiency and effectiveness in own work processes.

+ High attention to detail.

+ Ability to quickly learn and retain process flows and systems that are complex and diverse.

+ Strong computer skills and the ability to work efficiently in Outlook, Excel, and SharePoint.

+ Knowledge of medical terminology preferred, but not required





Important information **: This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the Submit resume button or Apply Now to submit your resume. If you have questions about the position, you may contact the recruiter, Ann Delestine at 206-524-6980. Your resume must be submitted before contacting the recruiter.**




**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

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Posted: 2019-10-28 Expires: 2019-11-28

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Front Desk Medical Scheduling Coordinator- Indianapolis, IN

Kelly Services
Indianapolis, IN 46202

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