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Global Clinical Trial Management Assistant

Kelly Services

San Diego, CA
Job Code:
Kelly Services
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Job Details

Job Title Global Clinical Trial Management Assistant

Jobid US33MXGR_BH1437273

Location: San Diego, CA, 92108, USA

Description Kelly Services is seeking a **senior level Global Clinical Trial Management Assistant for an 18-month assignment in South San Francisco, CA** . This position is responsible for providing professional administrative support to Clinical Research colleagues. Depending upon experience this position may also support Senior Leadership staff within the department and may have responsibility for special initiatives or projects within the department. The GTM Assistant understands the strategic business objectives within their department and partners with the team to execute appropriate administrative tasks to accomplish business objectives productively.

Responsibilities include but not limited to:

• Administrative support such as coordination of calendar (schedules and coordinates arrangements for meetings, anticipating conflicts and needs), making travel arrangements, processing expense reports, supporting departmental recruiting activities, manage complex on & off-site meetings, provide technical/logistical support e.g. order catering, provide assistance with IT systems and communications equipment, visitor management and liaison.

• Creates purchase orders and ePay requests in Ariba-SAP to support business needs. Maintains all PO information and updates including processing of invoices submitted for payment and payment status.

• Coordination and/or management of SharePoint repositories for departmental documentation.

• As appropriate, accurate coordination and completion of requirements/documentation for engaging/contracting with investigator, KOLs and HCP.

• Collaborates and aligns with other administrative staff in the department to ensure administrative needs are met and provides coverage in the event of planned and unplanned absences.

• Demonstrates excellent knowledge/skill with specific and commonly used office software (e.g. MS Outlook, Word, Excel, PowerPoint), knowledge of customer specific processes and systems (e.g. ARIBA, SharePoint, ENGAGE etc.), and keeps current on all trainings and upgrades.

• Uses appropriate discretion in the management of information and manages confidential information in a professional manner. Files and archives documentation as appropriate and in accordance with the customer retention policy.

• Responsible for adherence to relevant ICH/GCP/GLP and customer SOP Compliance as applicable.

• May have responsibility to manage and/or support the administrative aspects of technical meetings such as Technical Review Committee meetings, Protocol Review Committee Meetings, Research Clinical Pharmacology Study Design Committee Meetings.

• Depending on experience may lead organizational projects and operational initiatives. May also identify and lead projects/initiatives that contribute to or improve operational excellence and efficiency, partner with other groups to implement.


• Bachelor’s degree with 5-10 years administrative experience in a pharmaceutical/drug development environment.

• Advanced knowledge and experience with a variety of Office applications that support the Administrative function.

• Expert knowledge of MS Office software, SharePoint experience desirable.

• Ability to adapt to evolving systems and processes.

• Excellent interpersonal and communication skills, uses tact and diplomacy as well as sensitivity for handling confidential information.

• Excellent organizational skills, initiative, multi-tasking abilities and attention to detail.

• Solution orientated and ability to propose process improvement.

• Demonstrates and promotes teamwork.

• Ability to work independently, selects the most appropriate method or approach within scope of authority. Plans and executes work to meet objectives and adheres to timelines.

• Comfortable with making decisions up to their level of authority.

If you meet the qualifications above and are interested in pursuing this opportunity, please submit your resume for immediate consideration!

Perks of being a Kelly employee:

• Weekly electronic pay

• Access to more than 3,000 online training courses though Kelly Learning center

• Group rate insurance options available immediate upon hire*

• Service bonus plan and holiday pay*

• Online application system

• Never an applicant fee

*perks to be received upon meeting eligibility requirements

Important information: This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the Submit Resume or Apply Now button to submit your resume. If you have questions, the recruiter for this position can be reached via email at

**Why Kelly** **®** **?**

With Kelly, you’ll have access to some of the world’s highest-regarded scientific organizations—providing you with opportunities to work on today’s most challenging, research-intensive, and relevantprojects. Our connections can lead you to innovative scientific pursuits you’ll be proud to helpadvance. We work with 95 of the Fortune 100™ companies, and found opportunities for more than 9,000scientific professionals last year.

You pursued a career in science to fuel your quest for knowledge and your desire to make the worlda better place. Let Kelly fuel your career—connect with us today.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connectwith us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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