23 days old

Health Services Front Desk Administratvie Assistant- Indianapolis, IN

Kelly Services
Indianapolis, IN 46202
Kelly Services is looking for a front desk administrative assistant to provide day-to-day office professional support and manage key responsibilities within the Health Services department for one our our best clients. The role requires an extremely detail oriented individual, that consists of timeliness, accuracy, confidentiality and excellent interpersonal skills, initiative, teamwork and professionalism

This person will need to assist vendors that come in to assist the companys employees and independent contractors who work on site. Also, they will work with employees, temporary employees, and independent contractors who are scheduling annual medical exams or reporting injuries or discomforts. This person will need to work with nurses, full time employees, company retirees, and a number of different individuals that utilize health services. The desk that they work at is adjacent to the health center, so they will also interact and work alongside those individuals.

Job Title: Administrative Assistant/Front Desk Receptionist- Health Services

Location: Indianapolis, IN

Length of Assignment: 12 months or longer

Shift hours: M-F 7:30 am-4:30pm

**Key Responsibilities:**

+ Retrieve employee information and program due dates from spreadsheet provided by regulatory compliance administrator. Examples of programs are Department of Transportation (DOT), respirator and OSHA audiogram programs

+ Create and send exam packets to employees and/or supervisors that are due for specific program tests

+ Assist employees in scheduling their appointments for their exams (required and voluntary) via telephone or email

+ Obtain exam results from offsite clinics via secure fax or postal mail and input information in WebChart (an electronic medical record database only used by company)

+ Scan required documentation into WebChart database system and mail original paperwork to employees

+ Run weekly reports to monitor employees that are due or past due on their exams and send reminders via email to employees

+ Serve as intermediary between employees and Environmental Health & Safety (EH&S) staff to determine program eligibility

+ Run program reports from EH to gather the number of employees that are currently in programs at the Indianapolis site per request of EH&S staff. Reports are exported to Excel spreadsheets.

+ Meet weekly with compliance administrator to discuss any issues or concerns

+ Meet monthly with department staff about Integrated Health Services updates and events

+ Prepare quarterly random DOT drug screen kits and send kits to DOT supervisors for selected employees

+ Serve as support for the scheduling coordinator of the Integrated Health Services department by answering incoming calls and distributing mail correspondence

+ Maintain nurse and administrative staff calendars and aid employees in the event of an emergency

+ Maintain vendor schedules and serve as a reference for the wellness center when fitness staff is unavailable

+ Participate in all wellness center functions to promote good health throughout the company


+ Minimum high school diploma required; some college preferred.

+ 3-4 years strong administrative experience (corporate setting preferred).

+ Must gain an in-depth knowledge of companies Integrated Health Services programs in order to effectively perform this job function.

+ Requires excellent experience in using Microsoft Excel, Word, SharePoint and ability to learn working knowledge of EH (an electronic medical record database that is used for all companies Integrated Health Services sites).

+ Demonstrates flexibility, self-management, and a very high degree of organization with multi-tasking proficiency while working under critical deadlines.

+ Positive attitude, flexibility, and a professional work ethic.

+ Effective team player

+ Ability to establish rapport with others.

+ Excellent written and verbal communication skills.

+ Well-developed people skills and strong customer focus

+ Must be able to maintain a high level of confidentiality.

+ Seeks to continually improve efficiency and effectiveness in own work processes.

+ High attention to detail.

+ Ability to quickly learn and retain process flows and systems that are complex and diverse.

+ Knowledge of medical terminology preferred, but not required

Important information **: This position is recruited for by a remote Kelly office, not your local Kelly branch. To be considered for this position, you must use the Submit resume button or Apply Now to submit your resume. If you have questions about the position, you may contact the recruiter, Ann Delestine at 206-524-6980. Your resume must be submitted before contacting the recruiter.**

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Posted: 2021-01-04 Expires: 2021-02-04

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Health Services Front Desk Administratvie Assistant- Indianapolis, IN

Kelly Services
Indianapolis, IN 46202

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