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17 days old

HR Coordinator - Tigard, OR

Kelly Services
Tigard, OR 97223
  • Jobs Rated
    22nd
Kelly Services is proud to offer a temporary (3 Month) Human Resource Coordinatior position here in Tigard, OR. Although this position is a remote position we are looking for individuals that are local to the Portland, OR area.





**Length of Assignment:** 3 Months



**Pay Rate:** $22.00-$24.00/hr



**Shift:** Monday - Friday 8am-5pm



**Work Environment:** Remote (locaol to the Portland area)





**JOB SUMMARY**



The human resources coordinator contributes to the calling of the organization through organization, coordination, and support of human resource projects and processes. This position will maintain and manage employee records, facilitate HR onboarding/offboarding, coordinate benefits, maintain the HRIS database, and the development of reports and metrics for the HR department. This position will maintain open and professional relationships with team members, promoting a strong team spirit, and provide staff with the required HR information and support so they can successfully perform in their positions. This position is part of the Business Partnering team and as such will primarily support the needs of the Business Partners; however, some coordination work for the Director, Human Resources will also be included.





**JOB RESPONSIBILITIES**





**_ESSENTIAL DUTIES:_**





**Provide ownership of the general HR administration during the new employee onboarding process:**




+ Work with Recruiter to ensure the Personnel Action Form indicating a New Hire is completed and submitted on time, reviewing for accuracy and completeness of data.

+ Ensure new staff are assigned to the right job, and job family in the organizational compensation structure.

+ Responsible for the new hire set up in all HRIS system.

+ Conduct Benefits and HRIS Onboarding sessions with new staff.





**Provide key coordination function with HR systems and HR data management:**




+ Serve as prime owner of employee data in HRIS Systems, managing data flow between the systems and ensuring the accuracy of all employee data and records.




+ Assist in managing errors and issue resolutions related to HR systems and HR data.

+ Respond to end user questions.

+ Produce confidential and accurate periodic and ad hoc report reports on employee data.

+ Ensure legal compliance, security and confidentiality of all employee records in the HR systems.

+ Maintain organizational charts, updating based on employee data.





**Coordinate Benefits Administration:**




+ Ensure benefit information is setup, and that updates are made when employees leave the organization.

+ Support COBRA Administration as needed.

+ Provide general information to staff on benefits questions.

+ Coordinate annual Open Enrollment Season for benefits changes.

+ Update and maintain benefits information in HRIS system as well as carrier websites.

+ Liaise with finance to ensure correct billing and administration of benefits

+ Administer awards system for service anniversary milestones.

+ Manage and track leaves of absence.





**Other Administrative support**




+ Ensure personnel files are up to date and contain all documents.

+ Notify IT when an employee, volunteer, consultant is terminated.

+ Support with filing, organization, maintenance of data and documents on the MS Teams shared space for HR documents.

+ Complete and submit Employment verification, unemployment information, as well as other letters.

+ Edit/Format Employee handbooks (HQ and field offices).

+ Support creation of Expense Authorization Forms (EAFs) and Invoices.

+ Assist with International employment contract renewals.





**Primary backup for Receptionist**




+ Cover paid breaks and unpaid lunch for the receptionist.

+ Serve as first point on contact and the face of the organization by greeting visitors, answering phones in a professional and personal manner.

+ Process incoming and outgoing mail.

+ Answer and direct questions to appropriate individuals.

+ Unlock and secure the front desk area at the beginning and close of each business day.





**HR Director Support**




+ Support department-wide planning for activities such as offsites, team meetings, and celebrations.

+ Support department-wide meetings with agendas, minutes, and action item tracking.

+ Compile monthly management reports, including HR metrics compilation.

+ Support submission of HR Director Expense reports.





**OTHER DUTIES:**




+ Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.

+ PSEA support: Updating training materials, putting together training kits and information for field offices.

+ Assist with staff events.

+ Review HR archive for records retention/disposal.

+ When appropriate, incorporate the use of volunteers in daily job functions.

+ Additional duties as assigned.







EDUCATION, LICENSES, & CERTIFICATIONS



**REQUIRED:**






+ Bachelors degree in a relevant field such as human resources, business, organizational leadership, organizational development, or similar.





EXPERIENCE



**REQUIRED:**




+ 2 years experience as an HR Coordinator.

+ Exposure to Labor Law and employment equity regulations.

+ Exposure to payroll practices.





KNOWLEDGE, SKILLS & ABILITIES




+ Commitment to Medical Teams International Calling Statement and Core Values.

+ Effective HR administration skills.

+ Full understanding of HR functions and best practices.

+ Excellent written and verbal communication skills.

+ Works well under pressure and meets tight deadlines.

+ High level of organizational and time management skills.

+ Knowledge of HR metrics and analytics.

+ Customer focus oriented.

+ Strong problem-solving skills.

+ Meticulous attention to detail able to keep accurate records.

+ Highly computer literate with capability in email, MS Office and related business and communication tools such as Teams. Paycom knowledge is desirable.

+ Ability to exercise considerable initiative to plan, organize, and follow through to meet deadlines.

+ Ability to work with a flexible schedule including occasional evenings and weekends.

+ Ability to plan, organize, and follow through on tasks independently.

+ Ability to consistently communicate professionally and effectively with all constituents.

+ Skilled with Microsoft Outlook, Word, Excel, PowerPoint, and MS Teams.

+ Familiar with HRIS such as Paycom and Unit 4.

+ Ability to work collaboratively with others.







PHYSICAL REQUIREMENTS & WORKING CONDITIONS



**_Tools and Equipment Used:_**




+ Requires frequent use of personal computer, including word processing, database programs; calculator, telephone, copy machine, and fax machine.





**_Physical Demands:_**




+ The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is required to walk; climb stairs; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, and arms.

+ The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.





**_Work Environment:_**




+ The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ The noise level in the work environment is usually moderately quiet.



Apply **TODAY** for immedate consideration! **Call/Text 503-403-9506 or email hall697@kellyservices.com**



Kelly Services is proud to provide employment to more than 750,000 employees annually, with skills including office services, accounting, engineering, information technology, law, science, marketing, light industrial, education, and health care. Kelly Services is an equal opportunity employer.




**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

Categories

Jobs Rated Reports for Human Resources Manager

Posted: 2020-06-26 Expires: 2020-07-27

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HR Coordinator - Tigard, OR

Kelly Services
Tigard, OR 97223

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Human Resources Manager
22nd2018 - Human Resources Manager
Overall Rating: 22/220
Median Salary: $110,120

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