7 days old

Legal Administrative Assistant

Kelly Services
Bristol, CT 06010
**Legal Administrative Assistant Bristol, Ct 55K to 75K**

Our client a a global industrial and aerospace manufacturer and service provider, is seeking a talented, motivated Legal Administrative Assistant to join its Legal Services organization **.** This position will support the SVP, General Counsel & Secretary (GC) and members of the Legal Services organization.

We are seeking a proactive individual who is a self-starter and who can work in a team environment while juggling multiple confidential and time-sensitive projects. A highly resourceful individual with strong emotional intelligence, self-motivation, integrity and commitment to superior service will excel in this role. Exceptional organizational skills coupled with excellent communication skills are key. Working in a tight knit team and bringing ownership, optimism and collaboration to the workplace every day is crucial.

Core Responsibilities

+ Assist with Board of Director meeting preparation and coordination, Board calendar development and management, Board, correspondence, record keeping and generation of materials for the GC, including use of third-party board portal system.

+ Manage and process Director compensation matters.

+ Manage and oversee a wide array of administrative responsibilities for the General Counsel and Legal Department, including calendar management, assistance in management of Companys insider trading program, including communication of the opening and closing of stock trading windows.

+ Vendor Processing: oversee, in conjunction with other current team members, legal vendor invoicing, onboarding, tracking, and data collection via a third-party cloud based legal-billing system; manage legal accruals; interface with vendors on various queries; and onboard new team members and vendors to the billing system as needed.

+ Public Company Matters: Serve as a backup team member to senior paralegals on communications to the NYSE, affirmations and other corporate events; communications with transfer agent, and various shareholder matters.

+ Prioritize projects and deliverables, pro-active in nature and able to bring issues to completion on time. Very detail oriented.

+ Preparation of PowerPoint and Excel presentations; must be skilled in both.

+ Assist in corporate secretary matters, including execution of documents and notarization and apostille process.

+ Manage communications to Legal team, outside counsel and internal stakeholders regarding Legal Department initiatives.

+ Assist in the execution, organization and tracking of Company records and documents.

+ Arrange C-level meeting logistics as needed, including the use and set-up of conference calls, webinars, video, etc. via MS Teams and Outlook.

+ Develop and maintain procedures and processes for Legal Department and support additional ad hoc projects as needed.

+ Assist the GC with the preparation and management of the Legal Department budget.

+ Balance conflicting priorities to manage workflow, ensure the completion of essential projects, and meet critical deadlines.

+ Coordinate travel arrangements, both domestic and international; submit expenses.

**Skills and Experience**

+ Bachelors Degree or equivalent experience is strongly preferred.

+ Minimum 7+ years experience providing C-level support for a public company.

+ Advanced knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint), Sharepoint, Adobe, ERP systems, third party Board portals, e-billing systems, and MS Teams.

+ Strong ability to take direction, but also exercise judgment and independent thought.

+ Superior written and verbal communication skills.

+ Proven ability to handle confidential information with the utmost discretion and sensitivity.

+ Strong organizational skills, including task prioritization with minimal supervision, and ability to complete required tasks by given deadlines. Detail oriented.

+ Strong proactive approach, taking the initiative where appropriate, and looking beyond the immediate ask to anticipate a future need or requirement.

+ Recognize priority, understand complexity of a situation / interdependencies and use sound judgment to make decisions.

+ Works calmly under pressure.

+ Assertive approach to management of executive's time and proactive communication/support when meetings or other activities change.

+ Notary public preferred.

+ Previous experience working in a public company legal department preferred.

**Education Requirements:** Bachelors Degree

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2021-11-22 Expires: 2021-12-23

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Legal Administrative Assistant

Kelly Services
Bristol, CT 06010

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