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18 days old

Management Analyst - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with the leading medical research center in the world. We are seeking an individual to work as a Management Analyst at the National Institutes of Health in Bethesda, MD


This is a long-term contract position which offers:


+ Competitive compensation and comprehensive benefit package

+ Optional health, vision, and dental plans

+ Vacation leave as well as 10 paid federal holidays and 401K plan.

+ Access to NIHs unparalleled resources and niche scientific initiatives


TASKS/SERVICES. The contractor shall:


+ Serve as the Administrative Subject Matter Expert for the Office of the Clinical Director (OCD)

+ Provide strategic input, oversight, and management for the three major programmatic areas

+ Support OCD leadership team in the execution of Office responsibilities

+ Provide leadership, manage, and delegate project assignments for the execution of administrative projects

+ Organize and provide leadership for weekly OCD Administrative meeting

+ Provide Administrative Leadership and Office Management

+ Exercise and enforce professionalism in all areas of work, especially when handling customer service inquires and complaints

+ Oversee the OCD administrative assistants work; delegate projects and tasks and ensure that work is completed in an accurate and timely manner

+ Manage office records in an organized and confidential manner

+ Provide leadership over the organization and maintenance of office supplies

+ Perform purchase requests and other requests (e.g., IT support, building maintenance, etc.) as needed

+ Perform and/or oversee administrative tasks such as HR, credentialing for NIDCR clinicians and care providers, hospital staff on-boarding, and official travel

+ Perform meeting management, all reports correspondence and other communications for OCD, travel, expenditures, finances, receipts and reimbursements

+ Implement OCD administrative processes; lead development and implementation of processes; identifies areas for revisions/new processes/procedures

+ Ensure OCD is compliant with NIH and NIDCR policies, rules and procedures; oversee communication and revisions/new processes/procedures as needed for OCD

+ Complete and maintain accurate government employee timekeeping records and correspondence

+ Oversee the establishment and management of OCD ePMAPs

+ Serve as the Program Lead for Hiring and Onboarding

+ Manage, write and edit position descriptions for vacant/current staff positions

+ Review job description, evaluation statements and documentation of position management studies and competitive levels

+ With input from leadership team, coordinate recruiting activities and interviews

+ Coordinate and oversee on-boarding process for new hires

+ Oversee, develop and implement the NIDCR new employee orientation program including the OCD checklist and materials

+ Provide program and project management of NIDCR Dental Clinical Research Fellowship Program:

+ Develop and manage database to track current and previous trainees in program

+ Manage fellowship-related meetings and events (e.g., Clinical Case Conferences, quarterly NIDCR Grand Rounds, fellows meetings, fellowship co-director meetings, fellowship selection committee meetings, fellowship interviews, annual symposium for fellows, etc.)

+ Coordinate weekly speakers for the Clinical Case Conferences (CCC) and quarterly NIDCR Grand Rounds.

+ Oversee and manage Fellowship Program webpage, ensuring that the website is accurate and up to date

+ Serve as Project Manager and Lead for special reports, presentations, and other associated projects (e.g. the Board of Scientific Counselor (BSC) report)

+ Answer calls for the Clinical Director, maintain the Clinical Directors schedule and calendar, plan appointments and meetings, greet visitors and direct them to the appropriate official.


REQUIREMENTS. The contractor must have:


+ Masters degree in related field. Three (3) years of specialized experience plus a BA/BS degree is equivalent to a Masters degree.

+ Minimum of 5 years of experience in office management or related field.

+ Proficient in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint) and the Internet.

+ Demonstrated ability to plan, organize and prioritize work in an environment with multiple and conflicting demands.

+ Ability to draft and format complex written documents.

+ Ability to manage basic financial spreadsheets and budgets.

+ Ability to develop and manage databases.

+ Ability to on-board trainees and staff and develop operational checklists.

+ Ability to work in a hospital setting, streamline credentialing processes, and interact with hospital administrative staff.

+ Ability to multi-task and pay close attention to detail.

+ Ability to exercise initiative and work independently.

+ Ability to maintain confidentiality and handle sensitive matters diplomatically and discreetly.

+ Excellent organizational, leadership, and time management skills.

+ Strong communication skills, both oral and written.

+ Professionalism and strong work ethic

+ Previous NIH experience preferred.

+ Contractor must have experience using a travel system such as CGE

+ Contractor must have experience using an electronic Purchasing Request System


PLEASE APPLY ONLINE

When you apply, please know a Kelly Government Solutions Recruiter will review your resume and will contact you directly, if your skills and experience match the requirements of this position; a full job description can be made available at that time.


Due to the high volume of inquiries, we regret that we cannot accept phone calls. Even if you arent contacted for this position, you are still part of our talent network. All Kelly recruiters have access to your profile, which expands your opportunities even further.


As a specialty talent company, Kelly is committed to doing the right thing for our talent and clients. We stand up for equity, inclusion, fair treatment, and opportunity for all as these build the foundation of our Talent Promise. With a focus on safety, value, well-being, investment, and opportunity, Kellys Talent Promise confirms our commitment to those in search of a better way to work and live and to help discover whats next.


It is obvious things are different than they were just a few months ago. Kelly is at the forefront of ensuring the safety of our employees in this new working environment. Be well and stay strong.


**Why Kelly** **** **?**


Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government offers a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technical, professional, and administrative support roles. Our experts will find you the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. Its just another way we make the job search work for you.


**About Kelly** ****


Kelly connects talented people to companies in need of their skills in areas including Science, Engineering, Education, Office, Contact Center, Light Industrial, and more. Were always thinking about whats next in the evolving world of work, and we help people ditch the script on old ways of thinking and embrace the value of all workstyles in the workplace. We directly employ nearly 500,000 people around the world, and we connect thousands more with work through our global network of talent suppliers and partners in our outsourcing and consulting practice.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity Equal Employment Opportunity is The Law. (https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm)
Posted: 2021-02-12 Expires: 2021-03-15

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Management Analyst - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814

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