26 days old

Office Administrator

Kelly Services
Boston, MA 02133
Kelly services is recruiting for a temporary Office Administrator at a local university in Boston, MA.

Hours-Mon.-Fri. 9am-5pm-expected to be 35-40 hours per week

Solid Pay rates!

8 week job opportunity on campus!

Job Description:

Responsibilities include but are not limited to the following: answering the phone, greeting incoming guests, process facility access applications, managing department calendar, filing, data entry, general office and facility supply ordering. Office administrator is expected to demonstrate: good attention to detail, ability to stay calm under pressure, organizational skills, and the ability to multi-task. The individual must exercise initiative, independent judgment and discretion within the parameters of their responsibilities. Expected to work independently as well as in a team while providing a high level of customer service.

Essential Function 1 60%

General Administration

Provide full reception, secretarial and administrative support as required for the effective and efficient operation of the Department.

Procurement- Complete general office & research faculty supply orders while maintaining and filing all corresponding documentation (e.g. requisitions, shopping carts, packing slips, etc.)

Greet students, faculty, and department guest in addition to triaging questions/concerns.

Process facility security access applications in system. Book room reservations using the 25 Live Room scheduling system

Schedule and assist in planning and coordinating departmental meetings and events, including catering orders and applicable facilities set-up.

Coordinate department print job requests and maintain copy/print areas in the facilities (e.g. restock paper, clean general area)

Receive and document department packages and contact recipients of their package arrival. Troubleshoot missing packages and alert recipient of the issue.

Oversee/train student workers on administrative tasks

Essential Function 2 30%

Academic Program Administration:

Assist Academic Program Coordinators with data entry, research of student records, registration, and events.

Student registration: Assist students with simple registration request during add/drop period

Book room reservations for graduate (PHD/MS) thesis exams.

Assist with academic events including assembling badges, folders and swag bags

Schedule student meetings with Academic Program Coordinators

General academic data collection and distribution

Essential Function 3 5%

Assisting EPIC Director with administrative tasks as needed

Essential Function 3 5%

Special Projects

Assist with the execution of department projects assigned by your supervisor or department director. Special projects are aimed at modernizing the department which include but is not limited to reorganizing/cleaning proprietary rooms and creating efficient administrative processes (admin Standard Operating Procedures)


Must provide a high level of customer service

Must possess strong computer skills including advanced knowledge of Microsoft Office products including Outlook, Office, Excel, and Power Point.

Ability to work and communicate effectively and professionally across all teams including PIs/Researchers

Excellent time management and organizational skills

Must have excellent multi-tasking skills with the ability to work under pressure and meet deadlines

Demonstrated ability to establish priorities, meet deadlines and be able to critically think through problems and present potential solutions

Must be able to work independently as well as in a team environment

Familiar with all printer functions: copying, scanning, faxing

Demonstrates a systematic and thorough approach to work

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Posted: 2020-11-04 Expires: 2020-12-05

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Office Administrator

Kelly Services
Boston, MA 02133

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