1+ months

Office Administrator - Permanent

Kelly Services
Portland, ME 04104
**Job Description**

Kelly is hiring for a permanent Office Administrator at an engineering company in Portland.You would be responsible for coordinating the day to day facility needs, maintaining the front desk duties, maintain and organize supplies, light bookkeeping, sales and marketing administration as required.


- Provide a positive, professional and welcoming presence to incoming visitors, team members and callers.

- Provide administrative support for ASW Finance. Invoice entry, statement reconciliation, customer collections, expense report reconciliation, deposit customer payments.

- Acquire quotes for office improvements, repairs and maintenance. Evaluate contractors and coordinate repairs; including upkeep and improvements; providing timely notice of changes or concerns to the team as appropriate.

- Ensure all common areas including reception, lobby, restrooms, kitchens and conference rooms are clean, well-stocked and ready for visitors at all times.

- Procure and manage the inventory, daily stock and organization of all supplies.

- Coordinate the upkeep, maintenance and service of all office machines, ensuring maximum uptime. Communicate outages with the team when appropriate.

- Schedule and manage timely pick up and return of confidential destruction/paper shredding and other recyclables. Common area bins are clean and emptied daily.

- Maintain stock of all packing materials, envelopes, labels, postage and other related supplies.

- Deliver urgent mail and packages to USPS, UPS, FedEx as needed.

- Help organize company meetings, milestone celebrations, annual holiday parties, outings; procure supplies, food, furniture, decorations; setup, breakdown and clean up.

- Provide sales support to include: In-bound customer communications, marketing mailings, and general administrative support.

- Provide file maintenance for ASW including Inside Sales, Project Engineering and Operations departments. Includes managing on and offsite storage, retention standards, and electronic document management.

- Participate in special projects as needed.

- Other duties which the company may reasonably require the individual to undertake.

Hours: Monday-Friday 8-5


Minimum Requirements: One-year experience as receptionist or office administrator, bookkeeping experience preferred. Associates degree preferred, but not required.

Competencies: Excellent computer skills, MS Office, strong attention to detail, highly organized and ability to handle multiple tasks and re-prioritize quickly, effective written and verbal communication skills, and problem solving skills.


Please, reach out to Leslie at for additional information!

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-09-23 Expires: 2019-12-05

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Office Administrator - Permanent

Kelly Services
Portland, ME 04104

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