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28 days old

Office Manager

Kelly Services
Dearborn, MI 48123
**Kelly Services** is currently seeking a qualified individual to work as a **Office Manager** at Ford Land in Dearborn. This is a long term salaried position.





**Office Manager:**



**Length of Assignment:** Long Term Salaried Position



**Location:** Ford Land Dearborn



**Shift:** 8am 5pm



**Primary Duties**




+ Responsible for the day-to-day operations of Fairlane Grounds

+ Supervise Administrative Assistant, Financial Analyst, Accounts Payable and Billing Specialist to be sure they are fulfilling each of their responsibilities

+ Balance timesheets and log time for direct reports

+ Responsible for the overall Access Data Base function single point of contact for Fairlane Ground

+ Schedule bi-monthly Admin meetings with staff to improve current processes, keep notes, revise documentation, present new guidelines, etc.

+ Create capital projects and disposals

+ Assist grounds Manager with maintaining revenue and expenses within budget guidelines; assist in the preparation of Capital budgets each year

+ Badge access coordinator

+ Prepare and maintain all aspects of the Exterior Maintenance Plan each year

+ Develop, track, and manage service contracts, including forecasting and managing project budgets for customers

+ Annual File review for record retention and document management

+ Internal auditor function for billing, finance, IT and other records to ensure accuracy and preemptively correct errors and ensure compliance with company policies

+ Single point of contact for all company audits and form compliance

+ File and manage employee sign off sheets for Employee Audit Books

+ Contract creation and management

+ Create and run reports for billing and financial purposes

+ Yearly purchase order preparation and creation

+ Keep permitting up to date and insurance compliant

+ Plan, manage and assist with employee functions and programs

+ Calendar management for Grounds Manager and other staff

+ Oversee uniform program

+ Order and inventory office supplies

+ Interface with suppliers regarding projects and payments

+ Facility contact

+ Troubleshoot all administrative-related questions from supplier, customers and staff

+ Employee training and off-boarding

+ Manage all aspect of vinyl cutting projects

+ Track financials and payments for Shuttle and Security departments

+ Single point of contact for IT related issues





**Secondary Duties/Backup**




+ Back up to all administrative assistants as needed, including answering phones, routing work orders, data entry, and activity reporting: Corporate Visa/TER, Accounts Payable, Billing, Payroll

+ Must be willing to take on additional duties and/or miscellaneous tasks on an as needed basis at managements discretion



**Prerequisites:**




+ Bachelors degree preferred, associates required

+ Excellent organizational skills

+ Ability to supervise employees

+ Good communication skills

+ Typing speed minimum of 45 wpm

+ Microsoft Office Suite Programs Word, Excel, Outlook

+ General IT knowledge, including computer setup, common network issues, etc.

+ Finance, Budgeting, AP, AR, Project Management

+ 5+ Years experience preferred in office management, administrative field

+ Self-motivated and independent worker




**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-10-14 Expires: 2019-11-14

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Office Manager

Kelly Services
Dearborn, MI 48123

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