28 days old

Office Manager

Kelly Services
Hayward, CA 94540
Kelly Services is currently looking for an experienced Executive Assistant/Office Manager to join one of our premier clients in Hayward, CA. This role requires someone who is patient, ambitious, has a positive attitude, and can thrive in a fast-paced, small company environment. This is a fantastic opportunity to make an impact, take on multiple responsibilities, and be an integral part of an emerging and rapidly growing biotech company.


Manage executive agendas and coordinating on-site and off-site meetings

Arrange travel for Senior Executives and job candidates

Proactively manage facilities, including kitchen, office supplies, decor and shipping/receiving

Enter invoices and payments, support logistics and accounting-related projects as necessary

Identify and manage external office vendors and service providers

Organize and track training for new and existing employees

Responsible for implementing elements of Environmental, Health and Safety procedures

Welcome guests and inquiries in person, over the phone, and via email

Handle HR-related tasks such as coordinating new hire set up including office space, IT equipment, and office supplies

Maintain the appearance of the reception area, conference rooms and kitchen including stocking items daily

Handle and screen inbound calls and arrange outbound as needed

Organize office events and team social activities

Maintaining a clean and tidy environment throughout the office

Handle sensitive and confidential information with discretion

Assist with special projects in various functional areas


College or Bachelors degree

At least 3 years work experience with at least 2 years as an EA or office manager in fast growing environment

Eagerness to take on special and varied projects

Experience in a multi-faceted support role in a fast-paced environment

Fluency in booking travel arrangements and SF Bay Area meal reservations


Fluency with standard business software (e.g. Microsoft Office, QuickBooks, Shipping), communication tools (e.g. email, webinars), and social media, book keeping experience is a plus

Hyper-organized, neat and detail-oriented

Professional and pleasant verbal and written communicator

Knowledge of basic accounting principles and payroll management a plus

Trade conference sign-up, set-up and planning a plus

Handling facilities including furnishing offices and managing light construction projects a plus

Prior experience in start-up companies of medical technology, biotech or diagnostics company a plus


??Full Time Position

Pay Rate: $26.00 - $31.00/hr (DOE)

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females, individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2020-07-17 Expires: 2020-08-17

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Office Manager

Kelly Services
Hayward, CA 94540

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