1+ months

Operations Assistant

Kelly Services
Ridgefield, NJ 07657
OPERATIONS ASSISTANT - This is a "direct hire" opportunity with a stable and growing company in Plant City focused on providing wholesome, better tasting iconic treats for you and your family.

Payrate is dependent on experience: $50 - $80/K

Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.

This role is perfect for someone that has been engaged in a multitude of job responsibilities. We are seeking someone that has experience in the following areas:

1. Customer Care

2. Sales/Order Management

3. AR/AP and overall Financial Costing/Pricing

4. Office Administration

5. Familiarity with Manufacturing and Production Operations

6. Logistics

7. Strategic Project Management

Breakdown of duties:

Sales/Order Management:

+ Pulling orders from various outlets including EDI systems and email, confirming receipt, reviewing the PO fits all requirements, entering in to Solomon and sending to the team to prepare for order preparedness.

+ Daily BOLs receipts printed and sorted for billing prep. Inventory organization of product in NJ warehouse, including organizing trade show materials and pallets.

+ Not applicable during COVID

AR/AP/Overall Finance Specialist

+ Building Solomon system to have sales prices, delivery methods, full information by customer and vendors.

+ Sending Retail Consultants all deductions that came in for assigned accounts.

+ Review an execution of Aged AR to confirm appropriate write offs in the system.

+ Raw Aged AR to be pulled and potential write offs to be highlighted, final review still by LG.

+ Submitting Aged AR to collections agency with proper paperwork and communicating with customers that have overdue invoices to ensure monies are collected.

+ Generate Customer Net to Gross Sales Report and send to team

+ Review of expense accounts on a monthly and quarterly basis to ensure we are within budgets and that line items posted are valid, accurate and posted to the proper period.

+ Report building and pulling of raw data from Solomon to create analysis of different angles of AP and AR, including Aged AR, Sales Item by ID.

+ Calculate, review and process broker commissions.

+ Weekly processing of POs for invoices, including sending invoices to customers.

+ Biweekly review of payables, approving for payments and processing for check run

+ Weekly receiver of checks and wire transfers, review of deductions to ensure all are appropriate and posting of cash.

+ Submitting Aged AR to collections agency with proper paperwork and communicating with customers that have overdue invoices to ensure monies are collected.

+ Refinement and evaluation of published price lists, suggesting increasing/decreasing depending on delivery method and volume of the business. Ensuring customers are following parameters.

+ Formation and evaluation of our P&L statement on a quarterly basis including communication with Jon on accruals, recognizing issues and adjusting totals as needed.

+ Budget creation and monitoring to ensure as a company we are following our projections and goals.

+ Creation of new item cost sheets to evaluate if product is viable for 2 different locations

+ Using to guide team towards improvements to hit goals or decide to release/kill item

+ Suggesting production efficiencies, packaging improvements and ingredients changes to optimize COGS savings.

+ Maintain current cost master list of finished goods, raw materials and other components.

+ Communication with PC management team to make sure we are aligned.

+ Oversee project budget management with packaging suppliers (Jet, Spectrum, Malnove, DPS).

+ Communicate supplier sales team to push on volume requirements, per unit prices needed.


+ AP Inquiry Emails and Calls

+ File Organization & Paperwork Ownership.

+ Management of w9 forms, requests for existing and new Certificate of Insurance.

+ New product setup in 1World Sync (Data Synchronization) and item capturing in IX One (Sprouts, Whole Foods).


+ Spearhead communication between production planning and purchase order submission to ensure inventory levels at warehouses.

+ Owning day to day critical communication between additional co-packers to ensure orders are being produced, materials are sourced and quality is on par.

+ Raw materials inventory management, creating forecasts by flavor in order to direct Plant City on timing and volume needed.

+ Manage workflow of all packaging from inception to print, communicating with procurement, review of CAPE reports, approval of corrugate and carton design and printing timeline.

+ Included other commercializing needs of new items such as creating Item IDs, providing spec information to the QA team and holding review sessions with production and warehouse team.


+ Calculate freight costs, communicate with freight brokers and approve freight for each purchase order to protect GG margins.

+ Includes fighting damage claims and other post delivered issues with freight companies.

+ Enforce MOQs and maximum pallet heights to ensure per unit freight charges are the lowest.

+ Shipping and receiving of any orders or inventory incoming and outgoing of NJ.


+ Activation of Amazon sales.Includes:Creation of pack sizes exclusively for Amazon, Training on labeling and routing requirements,

+ Screening of unauthorized sellers

+ Receive and evaluate monthly sales reconciliation reports to post cash

+ Customer support including new item vendor forms and other requests for vendor maintenance.

Strategic/Project Management:

+ Attending and engaging in weekly and monthly meetings including follow up on owned tasks

+ OPEX/NPD - Taking over ownership of weekly meeting

+ Weekly AR/AP

+ Rollup of accounting impacts of the week

+ Shipped orders not yet posted to AR $

+ Cash and wire receipts not yet posted to AR $

+ TBPC Invoices Not Yet Posted $

+ Amazon Inventory $

+ Monthly Deductions Review

+ Sending Retail Consultants all deductions that came in for assigned accounts

+ Monthly call to review report

+ Using data to challenge deductions

+ Various calls and communication as needed on a project basis

+ Project management lead on several initiatives, some examples include: New item tests, Creating new reports in Solomon to better understand sales, Amazon monthly call, Bridging communication between Amazon consultant and PC team for inventory needs, New co-packers introductions, Sharing volume projections, production needs and product requirements


**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.


Posted: 2021-09-24 Expires: 2021-11-25

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Operations Assistant

Kelly Services
Ridgefield, NJ 07657

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast