15 days old

Operations Coordinator - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814
Kelly Government Solutions is a strategic supplier and business partner to the federal government and its key suppliers. Through our partnership with the National Institutes of Health, Kelly Government Solutions offers administrative, IT, engineering, scientific, and healthcare professionals the opportunity to work with one of the most prestigious research organizations in the world. We are currently seeking an **Operations Coordinator - NIH - Bethesda, MD** to work onsite with the National Institutes of Health in **Bethesda, MD** .

This is a long-term contract position which offers:

+ Competitive salary with comprehensive benefit package

+ Tremendous growth opportunity

+ Opportunity to work at NIH, the world's foremost medical research center

+ Learn more about what Kelly can do for you at

TASKS. The contractor shall:

+ Oversee and organize all aspects of recruiting processes, beginning with CV triage, phone interviews, in-person visit, seminar preparation for interviewee, debrief meetings with interviewers, and reference checks.

+ Oversee New Hire Orientation for Office Employees including:

+ Inspection of work space

+ Coordination of telephone, laptop, electronic devices and office supplies

+ Overview of organizational chart, mandatory meetings and important contacts

+ Ensure that they are on the correct email distribution lists

+ Review of NINDS intranet and NIH websites

+ Set up and format spreadsheets to analyze information.

+ Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty memoranda, training requests, individual/mass mailings, correspondence, reports and various forms.

+ Compose and track Official Duty Activities memorandum for the Ethics Office to ensure the staff proposed travel and Non-HHS activities are approved without conflict of interest.

+ Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.

+ Monitor compliance with program policies and procedures; identify strategies to ensure that program and contractual compliance is maintained.

+ Update and maintain spreadsheets, databases, budget records and contact databases.

+ Compile data and create and maintain slides for presentation utilizing computer programs.

+ Update/maintain calendars and shared calendars for multiple staff members.

+ Organize weekly departmental meetings, take minutes, follow up on actions.

+ Coordinate meetings, workshops and courses for staff; make arrangements for conference rooms and audio-visual requirements; prepare agendas and briefing materials.

+ Maintain office records including office procurements and reimbursement procedures.

+ Provide support with timekeeping duties.

+ Track, record and direct manuscripts to reviewers.

+ Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.

+ Maintain branch file systems for correspondence and projects.

+ Note commitments made by executive level during meetings and arrange for staff implementation.

+ Arrange for staff member to represent organization at conferences and meetings, establish appointment priorities, or reschedule or refuse appointments or invitations.

+ Read outgoing correspondence for executive levels approval and alert writers to any conflict with the file or departure from policies or executive levels viewpoints; make recommendations to resolve problems that might arise.

+ In the executive levels absence ensure that requests for action or information are relayed to the appropriate staff; decide whether executive level should be notified of important or emergency issues.

+ Summarize the content of incoming materials, specially gathered information, or meetings to assist executive; coordinate the new information with background office sources; draw attention to important parts or conflicts.

+ Compose documents requiring some understanding of technical matters in the program.

REQUIREMENTS. The contractor must have:

+ Bachelors degree in a related discipline.

+ Minimum of eleven (11) years of related experience.

+ Expertise in Microsoft Office Suite (MS Word, Excel, Outlook, PowerPoint).

+ Knowledge of organizational travel, budget and purchasing systems.

+ Strong communications skills, both oral and written.

+ Excellent analytical, organizational and time management skills.

+ Demonstrated ability to plan, organize and prioritize work in an environment with multiple and conflicting demands.

+ Energetic, motivated and proactive in meeting deadlines.


Note that the phone number for our NIH branch is not listed. Due to the high volume of inquiries, we regret that we cannot accept phone calls. All qualified candidates will be contacted.

**AboutKelly Services** ****

As a workforce advocate for over 70 years, we are proud to have a role in managing employment opportunities for more than one million workers around the globe. We employ 550,000 of these individuals directly with the remaining workers engaged through our talent supply chain network of supplier partners. Revenue in 2015 was $5.5 billion. Visit and connect with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females, Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is committed to employing a diverse workforce. Equal Employment Opportunity is The Law. at
Posted: 2019-10-30 Expires: 2019-11-30

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Operations Coordinator - NIH - Bethesda, MD

Kelly Services
Bethesda, MD 20814

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