14 days old

Payroll Processor

Kelly Services
Dover, DE 19904

The essential function of the position within the organization is to coordinate, lead and perform complex clerical accounting work within the Payroll section to ensure timely and accurate payment for all of the City's payroll obligations. Performs related and other work as required, all within the context of the City's Mission.

The position requires working knowledge of modern financial record keeping principles, procedures, methods, and terminology pertinent to municipal accounting office, including complex computerized financial systems; of related general clerical filing, indexing, and cross-referencing methods and procedures. Must have working knowledge of preparation and filing procedures for federal and state quarterly and annual payroll reports. Must be familiar with benefit maintenance, reconciliation, premium payment, and reporting procedure.

Ability to interpret, and explain policies and procedures pertaining to the work including reports produced by data processing equipment; to use expenditure and revenue code procedures; to understand and reconcile payroll records; to balance and reconcile accounts; to perform machine calculations with speed and accuracy; to do complex clerical work; to provide lead direction and training to others; to carry out oral and written instructions; and to establish and maintain cooperative relationships with those encountered in the course of work.

PRIMARY DUTIES: This list represents the essential tasks performed by the position. Employees may be assigned additional duties by management as required.

Coordinate the process of the generation, reconciliation and recording of the biweekly payroll and ensure appropriate wage/benefit cost distribution for general ledger purposes.

Monitors status of events; performs necessary coordination, adjustments to schedules, intervention, and assignments.

Prepares journal entries to accurately record a11 payroll transactions and prepare justifications and make recommendations for the adjustment of journals or transfer of entries to make revenue or expenditure corrections.

Prepare Quarterly and Yearly reports to Federal and State Agencies. Researches and solves a variety of problems related to assigned activity.

Maintain the process for history files for employees for salary and benefits, including authorized payroll deductions; maintain accounting records to reflect personnel transactions and position control such as changes in pay rates, classification or departmental assignment, new hires, and separations from payroll; reconciles details records of employee earnings, deductions and leave usage. Respond to employee inquiries regarding pay calculations, posting errors, vacation extension, cash outs, and W4 processing.

Provides information and assistance to other City personnel and the general public regarding applicable departmental policies, rules and procedures. Works closely with management of City departments, interpreting financial policy, providing recommendations, and solving financial problems of a complex and/or sensitive nature.

Posts, computes, compares and balances a variety of financial, accounting, and statistical information.

Coordinates work flow; provides assistance and training to other clerical accounting employees; and, as assigned, provides backup support during periods of vacation and illness.

Interprets computer reports related to assigned activities.


Maintains desk manuals of procedures and practices related to assigned activities.

Plans, prioritizes and assigns work to supporting staff.

Responsible for the auditing and verification of time sheets for accuracy and compliance with various policies, procedures and FLSA.

DATA RESPONSIBILITY: Data refers to information, knowledge, and conceptions obtained by observation, investigation, interpretation, visualization, and mental creation. Data are intangible and include numbers, words, symbols, ideas, concepts, and oral verbalizations.

Compiles, examines, or evaluates data or information and possibly recommends action based on results.

PEOPLE RESPONSIBILITY: People refers to individuals who have contact with or are influenced by the position.

Persuades or influences others in favor of a service, course of action, or point of view. Maintains harmonious relationships with City personnel and assist with payroll benefits and deductions.

Supervises the handling of machines, tools, equipment, or work aids involving extensive latitude or judgment regarding attainment of standard or in selecting appropriate items.

ASSETS RESPONSIBILITY: Assets responsibility refers to the responsibility for achieving economies or preventing loss within the organization.

Requires responsibility and opportunity for achieving considerable economies and/or preventing considerable losses through the management of a large division or minor department, and/or handling of very large amounts of money.

MATHEMATICAL REQUIREMENTS: Mathematics deals with quantities, magnitudes, and forms and their relationships and attributes by the use of numbers and symbols.

Uses basic algebra calculating variables and formulas, and/or basic geometry, calculating plain and solid figures; my compute discounts, interest, ratios, and proportions, and percentages.

COMMUNICATION REQUIREMENTS: Communications involves the ability to read, write, and speak.

Reads technical instructions, charts, and/or procedure manuals, composes routine reports and complete job forms; speaks compound sentences using standard grammar.

Performs supervisory work involving policy and guidelines, solving both people and work related problems; requires continuous, close attention for accurate results and frequent exposure to unusual pressure.


EDUCATION REQUIREMENTS: Education requirements refers to job specific training and education required for entry into the position.

Associates Degree in Accounting or at least one year of college level accounting courses with five years experience in payroll procedures, payroll taxes, and accounting principles.

EXPERIENCE REQUIREMENTS: Experience refers to the amount of work experience that is required for entry into the position that would result in reasonable expectation that the person can perform the tasks required by the position.

Five years of bookkeeping or statistical recordkeeping experience, preferably including responsibility for providing work direction in municipal accounting operations with two of the four years of experience in the payroll function.

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the 440,000 people we employ each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2020-11-13 Expires: 2020-12-14

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Payroll Processor

Kelly Services
Dover, DE 19904

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