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25 days old

Project Coordinator

Kelly Services
Summit, NJ 07901
**Project Coordinator**



The Project Coordinator supports the successful operation of the GMP facility, laboratory and business functions at multi??use sites through interaction with internal customers and external service providers. The incumbent in this role, contributes to the completion of specific milestones associated with projects impacting cross??functional teams, supports the department on diverse projects that extend beyond their functional area, and may provide project management leadership on tasks of moderate scope specific to their functional area. With little or no direction, this individual carries out routine tasks and functions. Using analytical skills and expertise, the incumbent independently identifies and solves problems of minor scope and complexity. The individual works collaboratively with their immediate supervisor, team members and internal and external customers to achieve team goals and uses informal leadership opportunities and effective communication to influence team direction and continue to build trust and value.


**Essential Functions:**


1.) Capital Project Responsibilities

a. Routing and tracking Capital Appropriation Requests (CARs)

b. Routing and tracking legal contracts

c. Inputting purchase requisitions

d. Routing and tracking purchase orders

e. Invoice approvals and tracking

f. Updating project spread sheets (financial and status)

g. Facilitate review and approval cycles of project documentation

h. Assist with Project closeout

i. Assist with Purchase order closeout

j. Maintain project documentation in hard copy and on SharePoint sites


2.) Record Retention (RR)

a. Act as RR Notification Recipient for group

b. Ensure all department employees are trained on RR

c. Interface with all employees to ensure compliance to RR

d. Maintain accurate documentation of program completion

e. Maintain up to date RR binders


3.) General Administrative Responsibilities:

a. Order office supplies

b. Process invoices for payment

c. Create purchase orders in Oracle

d. Coordinate departmental activities

e. Assist staff as needed with software issues, i.e., excel, charts, etc.

f. Cross functional activity coordinator

g. Assist with developing and tracking the departments expense and capital budgets

h. Filing/Organizing paperwork

i. Submit IT/IS service requests


**Knowledge, Skills & Abilities:**

Computer skills in Microsoft Office Suite: Word, Excel, PowerPoint; SharePoint is preferred. Outlook with extensive background in database systems.

Innate ability to learn new software, such as corporate intranet and enterprise business.

Understands and works with all components related to web pages, i.e., web parts, lists, pages, libraries, permissions, content and forms

Strong working knowledge in computer training systems

Working knowledge of enterprise business systems such as Oracle (preferred) or SAP acceptable

Knowledge of accounting principles. Experience with departmental budget management

Strong written and verbal communication skills. Highly proficient at writing well??formulated emails and notifications. Ability to effectively communicate with employees, contractors and vendors.

Experience with technical writing and document development / generation.

Excellent interpersonal skills with experience dealing with a diverse workforce.

Strong multi??tasking ability in conjunction with proven organizational skills. Ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion.

Familiarity with FDA and EU environments and associated compliance regulations


Pharma experience is preferred


**Competencies** :

Professional Knowledge

Problem Solving

Team Player / Building Relationships

Multi??tasking

Customer Focus

Action and detail oriented

Active Listening


**Education & Experience:**

BS degree in Business field or science field preferred

Minimum 3 years of Facilities/maintenance/engineering project coordinating/planning experience, preferably in a biotech environment.




**Why Kelly** **** **?**



Your engineering skills are in demand, but how do you find the right fit? Easy. With Kelly Engineering, our experts connect you with leading organizations where you can learn and grow, collaborate on innovative projects, and keep your skills sharp with top technology. Whether you prefer the variety and flexibility of short-term projects, or are looking for something more long-term, were here every step of the way to find your dream engineering job.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

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Posted: 2020-08-24 Expires: 2020-09-24

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Project Coordinator

Kelly Services
Summit, NJ 07901

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