13 days old

Receptionist/Administrative Support

Kelly Services
Minneapolis, MN 55405
  • Jobs Rated
**Job Description**

Kelly Services is looking for a Receptionist/Administrative Specialist to provide professional support for the Physics and Astrophysics student programs. We serve 3,000 to 4,000 undergraduate students per year who take physics as a requirement of their program in addition to the ~170 undergraduate majors and ~200 graduate students. This role serves as a first point of contact with the School of Physics and Astronomy. This position is essential to our successful course operations because it securely manages a large volume of paperwork and data related to our classes and students.

Student Programs Office Receptionist and Administrative Support

Reception Coordination

Greet all visitors

Answer main departmental phone line

Manage physics delegated email account

Triage requests as needed

Provide superior customer service to internal and external individuals

Manage package deliveries, mail room organization, and office supplies

Reserve meeting rooms through Google calendar.

Student Requests to review final exams.

Lost and found assistance.

Student Program Administrative Support

Ensure security of main office and confidential materials

Manage student records and high volume of course materials, maintaining privacy and security

Making copies, assembling paperwork (course materials, surveys for distribution, conference materials, etc)

Coordination of testing, grading, course communications, tutoring room

Student Evaluation of Teaching- copy forms, type comments.

Collecting exam information from faculty. Put in chart. Work with Office of Classroom Management to schedule rooms.

Disability Resource Center letters. Electronic copy to the faculty member. File as directed.

Event Assistance

Assist with events

Materials preparation (name badges, packets, signage)

Set up and take down for the event.

Put up and take down signage.

Swag organized and distributed.

Assistance with CUWiP Meeting

Be at the check in table - Friday, January 17 Noon to 8:00 p.m.

Please email resume to and/or call Heather at 651-400-0144


Required Skills:

Positive, friendly attitude

Strong verbal and written communication skills in English

Ability to maintain confidentiality

Reliable, consistent attendance for scheduled shifts

Proficient w/ Microsoft Word / Excel / Powerpoint

Comfortable using Gmail /Google Drive (Docs/Sheets/Forms)

Previous customer service experience


Previous training in FERPA or HIPPA

Advanced MS Office Suite (Word / Excel / Powerpoint) skills

Experience editing PDFs

Conference or meeting experience.


This is a 6 to 8 week project, Monday through Friday from 8am to 5pm, along with exposure to the client's other roles within this organization.

**Why Kelly** **** **?**

As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.

Jobs Rated Reports for Receptionist

Posted: 2020-01-06 Expires: 2020-02-06

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Receptionist/Administrative Support

Kelly Services
Minneapolis, MN 55405

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175th2018 - Receptionist
Overall Rating: 175/220
Median Salary: $28,390

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