7 days old

Recruiting Coordinator

WIRB-Copernicus Group (WCG)
Hamilton, NJ 08609
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General Information

Location: Hamilton, NJ

Organization: WIRB-Copernicus Group Inc

Job Type: Full Time - Regular

Description and Requirements


The Recruiting Coordinator plays a critical role on the Talent Acquisition team by supporting interview scheduling, travel coordination, on-boarding logistics, reporting and other talent acquisition projects. The ideal candidate is detail oriented, professional and able to successfully juggle multiple priorities simultaneously, while ensuring a positive candidate experience.

Key Responsibilities:

  • The individual plays a key role in delivering a positive candidate experience by working closely with the candidate and recruitment team to ensure all interviews are accurately scheduled in a timely manner and confirmed with both the candidates and all on the interview team.
  • Complex scheduling with all levels of stake holders across the organization and different time zones throughout the recruitment life-cycle including travel, and ability to look at alternative interviewing options (phone, video, in-person) in order to schedule interviews in a timely manner
  • Based on KPIs timely, accurately and professionally send recruiting-related correspondence; e.g., schedules, applications, forms, company related information, letters, offer letters, agendas, and WCG company swag as required/requested.
  • Document, track, maintain and update applicant records and status of engagements in the applicant tracking system
  • Conduct research and provide support for target recruitment activities, including offsite interview accommodations, reservations, invoice processing, etc.
  • Provide responsive and proactive customer service via telephone, e-mail, etc.
  • Perform various administrative duties that support the recruiting function, including track requisition approval processing, expense reimbursement, referral documentation and tracking, etc
  • Post positions via applicant tracking system and other web recruiting sites, manage ongoing posting activity  
  • Maintain and update recruiting related reports and PowerPoint presentations, etc.
  • Occasional travel to other company locations and local recruiting events as needed


  • High School diploma or equivalent required, with a Bachelor degree preferred.
  • At least 2 to 3 years prior experience managing complex schedules and calendars.
  • 2 years of prior experience scheduling for recruitment/staffing required.
  • 2+ years of experience working with various stakeholders at all levels
  • Understanding of applicant tracking systems required.
  • Proficiency in MS Office (Outlook, Word, Excel, PowerPoint) required.
  • Advanced organizational skills and strong attention to detail necessary.
  • Ability to effectively manage and prioritize multiple tasks.
  • Ability to maintain confidentiality.
  • Possesses superior written and verbal communication skills.
  • Attention to detail, ability to quickly re-prioritize and/or multi task in a fast paced, change driven organization with global industry leaders. 
  • Judgment to know when to work independently and when to ask questions or alert management.
  • Prior experience working in a matrix environment; ensuring accuracy and timeliness.

About Us:

The pioneer of independent ethical review, WIRB-Copernicus Group (WCG), continues to drive ingenuity in the clinical research space. Today, WCGs solutions are built upon the foundation of ethical review, but have grown to include a suite of complementary services and technologies that expand the capabilities of the modern research professional. WCG delivers transformational solutions that stimulate growth, foster compliance, and maximize efficiency for those who perform clinical trials. 


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Posted: 2020-01-14 Expires: 2020-02-13

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Recruiting Coordinator

WIRB-Copernicus Group (WCG)
Hamilton, NJ 08609

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125th2018 - Recruiter
Overall Rating: 125/220
Median Salary: $60,350

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