1+ months

Regulatory Document Specialist

Kelly Services
Rockville, MD 20851
Kelly Scientific Resources has an opening for a Regulatory Document Specialist in Rockville or Frederick, MD.

The Regulatory Document Specialist is responsible for the overall management and quality maintenance of essential clinical trial and other designated documents, including the set up and maintenance of the Trial Master File (TMF), with a strong focus on ensuring that routine document management operations are performed with adherence with SOPs (Project and Corporate) and ICH/GCP/regulatory guidelines. This position plays a key role in both paper and electronic TMF system management, by filing, organizing and maintaining paper and/or digital records and coordinating the document management activities performed by third parties, such as vendors, clinical sites, collaborators, as well as other internal and external team members, as required.


+ Performs key TMF system administrator role and duties in accordance with the company guidelines and work instructions (e.g., TMF set-up, quality management, reports and metrics, TMF quality control (QC)/ quality assurance (QA) activities, etc.)

+ Accountable for the overall TMF quality and completion, including appropriate document filing and maintenance, cross-functional document coordination, including third party documents and TMF tracking and reporting to internal and external customers

+ Ensures the TMF file structure is in compliance with applicable company approved TMF configuration, with reference to ICH Guidelines for Good Clinical Practice, Good Documentation Practices and the DIA TMF Reference Model, as required

+ Ensures that all new and updated record information is accurately entered in the appropriate records management databases, such as TMF, for inspection readiness and highest quality of document governance

+ Ensures that all assigned records are maintained in accordance with the company eTMF and/or other electronic data room storage SOPs, processes and data structure

+ Develops and maintains companys digital records/TMF training materials and guidelines and performs training and/or coaching of new and existing staff as required

+ Assists project staff in tracking that essential documents are received and maintained across assigned studies and sites

+ Verifies receipt, reviews for identification and consistency, sorts, separates, photocopies, prints, scans, indexes, labels, and files a variety of clinical, regulatory and other non-clinical documents, as assigned

+ Ensures customer requests for retrieval, reproduction, and re-filing of requested records or electronic images (e.g. PDF, jpeg) are met in a timely manner

+ Manages activities for off-site archival of clinical and regulatory records

+ Other duties as assigned


+ Bachelors degree from a university is preferred; however, the combination of experience and training will be taken under consideration

+ 1-2 years industry experience with relevant document management experience (e.g, Records Information Management, library sciences, etc.)

+ 1 year or more of experience with electronic Trial Master Files (eTMF) solutions highly preferred

+ Working knowledge of Good Clinical Practices (GCP) and TMF governing regulations, such as DIA Reference Model

+ Thorough understanding of records management requirements in Drug Development

+ Experience with coordinating document management activities performed by third parties, such as clinical vendors

+ Knowledge of clinical research concepts and able to work in a team environment

+ Experience in line-management and/or mentoring less experienced staff is a plus

+ Excellent organizational and planning skills

+ Ability to build and maintain positive relationships with management, peers, and subordinates

+ Excellent written and verbal skills required

+ Display strong analytical and problem solving skills

**Why Kelly** **** **?**

With Kelly, youll have access to some of the worlds highest-regarded scientific organizations
providing you with opportunities to work on todays most challenging, research-intensive, and relevant
projects. Our connections can lead you to innovative scientific pursuits youll be proud to help
advance. We work with 95 of the Fortune 100 companies, and found opportunities for more than 9,000
scientific professionals last year.

You pursued a career in science to fuel your quest for knowledge and your desire to make the world
a better place. Let Kelly fuel your careerconnect with us today.

**AboutKelly Services** ****

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people around the world and have a role in connecting thousands more with work through our global network of talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect
with us on Facebook , LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,
Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is
committed to employing a diverse workforce. Equal Employment Opportunity
is The Law.
Posted: 2019-06-21 Expires: 2019-08-22

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Regulatory Document Specialist

Kelly Services
Rockville, MD 20851

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast