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Research Administrator II

Tufts Medical Center

Boston, Massachusetts
Job Status:
Full Time
  • Clinical Operations
Tufts Medical Center
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  • Research Salary

Job Details

Department:: Research Administration

Schedule: Full-Time Regular

Shift: Day shift

Grade: 10

Hours: 8:30A-5P

Job Details:

Bachelor's degree is preferred


This position will be primarily responsible for pre- and post-award administration and financial management of discretionary funds for one of more small research units, a medium sized Department: or division or a large multi-site clinical study.

We are looking for a candidate with a strong background in clinical trial management. Knowledge of using an online clinical trial management system is preferred. The candidate will work with an assigned portfolio to perform pre- and post-award research activities. This includes, but is not limited to, performing Medicare coverage analysis, developing and negotiating clinical trials budgets, monthly account management such as invoicing, A/R tracking, expense reconciliation, personnel effort review and monitoring account balances.


Ensures timely processing of new, competing and non-competing research grant applications, sponsored research agreements and clinical trial proposals, including preparing detailed budgets and justifications and obtaining institutional endorsements. Identifies all potential costs associated with a proposal. Ensures that all of the required components of the application are updated with current information and in accordance with sponsor regulations.

Negotiates clinical trial budgets with sponsors.

Keeps abreast of new and modified sponsor regulations and relays such information to Investigators and program staff.

Responsible for ensuring "other support" data and "biosketches" are maintained and kept current for all professional staff members of the research program/laboratories.

Ensures cost-transfers, personnel changes and grant account close-outs occur on a timely basis as part of post-award administration.

Monitors special fund accounts (recruitment, other) for faculty, detecting and anticipating problems, proposing solutions and initiating corrective measures.

Prepares and presents financial reports, projections and analyses of fiscal state of research program/laboratories and makes recommendations to PIs and director for planning purposes. Meets regularly with director and PIs to review financial position.

Establishes and maintains efficient procedures for ordering supplies, equipment and services required by research personnel. Designs and implements cost allocation plan to distribute common costs among numerous accounts.

May also have responsibility for or input to practice plan budgets or hospital budgets.

Identifies new funding opportunities for investigators at all levels and makes recommendations as appropriate.

May serve on hospital wide or campus wide committees to establish operating procedures and best practices.

May coordinate the personnel and payroll issues of the research program/laboratories. May make recommendations on employee hires, transfers, promotions, salary changes, discipline, terminations, and similar actions. Ensures orientation to the research program/lab, annual training and performance evaluations completed. May address grievances and other personnel problems within position responsibilities. Provides effective direction, guidance, and leadership to the staff for effective teamwork and motivation.

Responsible for ensuring research compliance with all hospital and sponsor regulations with respect to: human subjects, animal welfare, biohazards, time & effort reporting; maintains administrative files as appropriate.

Ensures the research environment is well-maintained; may contact hospital service Department:s to perform work as needed and coordinate preventive maintenance checks and repairs on laboratory and office equipment. Serves as the liaison with architectural and industrial engineers as needed.

Performs other similar and related duties as required or directed.


Requires knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in an academic medical center or university environment. Experienced with a variety of award mechanisms, such as grants, contracts, subcontracts, cooperative agreements.

Strong clinical research/trial experience is preferred

Excellent written and oral communication skills with ability to communicate appropriately and professionally with a wide variety of individuals.

Ability to prioritize and handle direction and variety of work from several staff members. Able to easily switch from task to task as priorities change in a fast-paced office environment.

Confidentiality and meticulous attention to detail is very important.


BS/BA or equivalent


2-5 years experience in research administration (pre- and/or post-award)

Previous knowledge of basic and/or clinical/health services research activities is highly desirable.

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.