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Research Coordinator

Albert Einstein College of Medicine

Bronx, New York
Job Type:
  • Clinical Operations
Albert Einstein College of Medicine
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Job Details


Founded in 1955, the Albert Einstein College of Medicine (Einstein) is one of the nation’s premier institutions for medical education, basic research and clinical investigation. A full-time faculty of some 2,000 conducts research, teaches, and delivers health care in every major biomedical specialty. The college has some 730 medical students, 193 Ph.D. students, 106 MD/Ph.D. students and 275 postdoctoral fellows.


Einstein’s major strength, in addition to training physicians and scientists, is its science. During fiscal year 2015, the faculty’s consistently high level of scientific achievement resulted in the awarding of more than $150 million in peer-reviewed grants from the National Institutes of Health (NIH).


Einstein is part of Montefiore Medicine Academic Health System, an integrated academic delivery system comprising seven campuses, including 8 hospitals, a multi-county ambulatory network, a new state-of-the art “hospital without beds”, a skilled nursing facility, school of nursing, home health agency, and the state’s first freestanding emergency department. As the University Hospital for the Albert Einstein College of Medicine, Montefiore is a premier academic health system, employing Einstein’s clinical faculty and training Einstein’s medical students, over 1,300 residents, 420 allied health students, and 1,600 nursing students annually.


The Albert Einstein College of Medicine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Einstein seeks candidates whose skills, and personal and professional experience, have prepared them to contribute to our commitment to diversity and excellence, and the communities we serve.



Tobacco use is the leading preventable cause of disease and death in the US. Over 80% of patients in substance abuse treatment, including methadone maintenance, smoke cigarettes, compared to 14% of NYC adults. Despite these high smoking rates, we know little about how to best treat tobacco use among methadone treatment patients. For this five year, NIH-funded project, we are conducting a randomized controlled clinical trial of two smoking cessation interventions: long-term medication treatment, and directly observed therapy. Research visits will include computerized research interviews, blood and urine collection, and adherence counts. The project will occur in three clinical sites in the Bronx and will follow 450 participants over a 12-month period. The Study Coordinator may also be involved in additional pilot projects. 



Manage the day-to-day operations of the research project with investigators, data managers, study coordinators and clinical staff

  • Hire, train and supervise the study coordinator and volunteer staff
  • Work with the Principal Investigator (PI) to update study protocols, protocol amendments, research study measures, and study databases as needed
  • Create regular reports for the IRB, sponsors, and the safety monitoring board
  • Coordinate meetings with study partners, and represent the study at site meetings
  • Work with PI to develop recruitment strategies and manage tracking database; prepare regular reports for the PI about recruitment and tracking
  • Securely manage and maintain study data
  • Oversee adherence to research protocols, including conducting the study informed consent process, maintaining participant confidentiality, and collecting data
  • Manage and analyze data; perform regular audits to ensure that collected data are complete and accurate, and that research protocols are being followed
  • Conduct medical chart reviews
  • Supervise, coordinate and conduct research visits, data and specimen collection, data entry and data management
  • Lead weekly study meetings
  • Assist in drafting reports, preparing conference abstracts, and presentations related to the project; assist with preparation of grant proposals
  • Oversee budget including purchasing and payment to subjects, and generate annual financial reports
  • Travel to multiple clinical and research sites in the Bronx to conduct and oversee study-related activities
  • Troubleshoot study-related problems
  • Other related duties as assigned



Experience and Educational Background:


  • Bachelor’s in Public Health or related field. Master's Degree or minimum of 5 years experience required.
  • At least two years’ experience collecting data for research (e.g., recruiting participants, conducting interviews, collecting biologic specimens).
  • Experience working with similar populations preferred.


Skills and Competency

  • As part of a team, must be able to manage multiple tasks and priorities, work independently with minimal supervision, and adhere to study protocol.
  • Advanced working knowledge of Microsoft Word, ACCESS, Excel, and SAS or STATA.
  • Fluency in English and Spanish preferred.
  • Excellent interpersonal, organizational, and communication skills required.
  • Must be detail oriented.
  • Able to write scientific documents


Scope of Responsibility

  • Research Coordinator will work with Dr. Shadi Nahvi, study PI
  • Research Coordinator will supervise study coordinator and volunteer staff
  • Research Coordinator will interact regularly with clinic staff
  • Coordinate study-related activities between investigators, data managers, consultants, and multiple research sites
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