10 days old

Secretariate Specialist - Senior Level

Kelly Services
Washington, DC 20020
**Secretariate Specialist - Senior Level**

**Up to $45/hour**

Kelly Government Solutions is hiring for a secretariate specialist - senior level on a government contract with our customer in Arlington, VA. This is a contract to hire opportunity and includes benefits.

**Position Overview:**

Provide administrative support services to the USAF. Provide the full range of services cited below.


Bachelors degree

DoD Secret Clearance required. No exceptions.

Minimum of 3 years of applicable experience working with DoD HQ or Federal HQ staff.

**Position Requirements:**

Familiar with military culture, customs, and understand DoD and USAF processes.

Manage calendars. Maintain up-to-date calendars for the organizations leadership.

Plan, Coordinate, and Organize Events including securing facilities prior to event by coordinating with the conference room coordinator or applicable office/agency.

Submit all presentations in requested format by supported staff within the prescribed time frame.

Field Calls and Visitors. Respond to telephone calls, take messages when appropriate, and direct callers or visitors to requested government staff. Plan and coordinate conference and office visits with distinguished visitors to the Air Force.

Staff & Administer Documents. Prepare and develop correspondence, reports,

memorandums, presentations, ready- to-send (RTS) emails, and other forms of

communication for distribution across the organization.

Review correspondence requiring the Directors (or designees) signature for correctness, conformance to procedural and regulatory instructions, as well as perform quality checks for grammar, typographical errors, and necessary attachments. Properly monitor and track correspondence as required to ensure that all assigned suspense requirements are met.

Performed quality control reviews of reports and documents, ensuring high quality correspondence.

Distribute correspondence to all individuals in accordance with approved guidelines and processes. Search and retrieve documents from databases and files as requested and provide limited research to assigned staff as necessary. Prepare and coordinate documents for review and distribute as necessary.

Distribute meeting documents and post meeting minutes, as necessary to participants.

Maintain assigned files and record systems in accordance to approved guidelines.

Maintain and track daily work schedule and responsibilities for the Deputy and Assistant Deputy.

Assist with the management the Defense Travel System (DTS) for the organization and use DTS as trained and directed to accomplish travel authorizations and vouchers.

Approval of orders and vouchers will be completed by the Government.

Create the organizations budget documents using budget documentation training as required and trained to assist in documents required for budget submission as applicable.

Manage the organizations Task Management Tool (TMT) (or other task management system) using the format outlined in the organizations operating instructions and TMT training and instructions. Decision authority for any TMT tasks will remain with the Government.

Manage 2 Letter workflow mailbox and TMT for issues and taskings and assign tasks to the appropriate Directorates and other 2 Letter Agencies for coordination. Provide weekly emails to all stake holders on Monday of each week for all tasks due the current week. By Close of Business (COB) every Friday will prepare status slides for use during staff meetings. Decision authority for any 2 letter workflow mailbox and TMT tasks will remain with the Government.

Check TMT for new tasks daily and ensure new tasks are properly and timely assigned within 24 hours.

Assist with the management of Commanders and By Law programs. Prepare status slides for the programs to use in Weekly or Bi Weekly staff meetings.

Help with tracking and staffing Officer and Enlisted Evaluations (OPR/EPR) along with Officer Promotion Recommendation Forms (PRF). Assist with the preparation of Military and Civilian decorations requiring the Principal or Deputys signature.

Provide assistance with Video Tele Conferences (VTC), Share Point page and Air Force Portal page updates. Will review organizations share point and portal pages quarterly to update any outdated material.

Proficient with Outlook, Teams, Word, Excel, and PowerPoint.

Please email Drew Rogers at if you are interested, and well set up a quick phone interview to discuss further.

**You should know:** Your safety matters! Vaccination against COVID-19 may be a requirement for this job in compliance with current client and governmental policies. A Kelly recruiter will confirm and share more details with you during the interview process.

**Why Kelly** **** **Government Solutions?**

Looking to connect with premier government agencies or the top 25 federal government contractors? Kelly Government Solutions partners with these organizations to create expert talent solutions that solve the worlds most critical challenges. We offer a variety of full-time, project (SOW), seasonal, and surge support opportunities in science, engineering, technology, professional, and administrative support roles. Our experts will connect you to the opportunity that fits your schedule and interests and handle the details of transferring and processing all levels of security clearances. Its just another way we make the job search work for you.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kellys Human Resource Knowledge Center.
Kelly complies with the requirements of Californias state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.


Posted: 2022-09-19 Expires: 2022-10-20

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Secretariate Specialist - Senior Level

Kelly Services
Washington, DC 20020

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