JobWatch

26 days old

Senior Administrative Assistant

Kelly Services
Foster City, CA 94404
**At Kelly** **** **Professional & Industrial, were passionate about helping you find a job that works for you. How about this one?** Were seeking an Administrative Assistant to work at a top-tier client in Foster City, CA. With us, its all about finding the job thats just right.


**Position Title:** Senior Administrative Assistant


**Location:** Foster City, CA 94404


**Pay Rate:** $ 31.47 per hour


**Assignment Duration:** through 6/12/2023


**PURPOSE AND SCOPE OF POSITION:**


Provides administrative and clerical support to an individual manager, department, or group of managers.


**Key Responsibilities/Requirements**


+ Responsible for maintaining a calendar of appointments, meetings, and events.

+ Makes travel arrangements as needed.

+ Arranges meetings providing any associated clerical support.

+ May take and deliver messages, provide information to callers, set-up and maintain files, prepare, and sort mail.

+ Performs routine word processing assignments, proofreads, and prepare routine reports.

+ Processes invoices for appropriate signatures and prepares expense reports.

+ Maintains inventory of supplies for the department.

+ Prepares general correspondence, faxes, and photocopying.

+ Coordinates the submission of group timesheets, if applicable to group that individual supports.

+ Creates and maintains files.

+ May spend significant amount of time coordinating functional administrative activities which support clinical trials, medical information, sales etc.

+ In addition to the Administrative Assistant responsibilities provides administrative and clerical support to the departments interview process, which includes creating, and distributing agendas, collecting assessment forms and scheduling and making travel arrangements.

+ Organizes and schedules extra- department meetings.

+ Ensures computer equipment, and all new hire materials are arranged for the persons first day at company.

+ Tracks and verifies data using a variety of software to conduct data entry and sorting of information.

+ May track department budget as directed by immediate manager.

+ Conducts internet searches as directed.

+ Creates or may assist in the creation of presentation materials and drafts technical documents as needed.

+ Manipulates Excel spreadsheets into different sorts and formats and works with Word, Power Point documents as directed by immediate manager.

+ Gathers, collects, records, tracks, and verifies relatively complex data and information from multiple sources.

+ Liaises with external agencies or organizations to coordinate activities which are important to the function of the department.


**Qualifications:**


+ Experience in all job functions

+ Recent blocks of 2-3 years of continuous administrative experience


**Knowledge**


+ Good verbal, written, and interpersonal skills are required.

+ Intermediate to Advanced knowledge and experience using several office software such as Excel, PowerPoint, Word, Access, etc.

+ Requires knowledge and understanding of administrative and office policies and procedures.

+ Refers to specific and detailed procedures and instructions.

+ Typically works under limited supervision and may receive general direction on new lines of work or special assignments.


**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all our recruiters will have access to your profile, expanding your opportunities even more.


Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be an Administrative Assistant today!


**Why Kelly** **** **?**


Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.


**About Kelly** ****


At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-06-03 Expires: 2022-07-04

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Senior Administrative Assistant

Kelly Services
Foster City, CA 94404

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