13 days old

Senior Administrative Assistant

Kelly Services
Santa Monica, CA 90407
Kelly Professional & Industrial is looking for a **Senior** **Administrative Assistant** to work at a well-known company in **Santa Monica, CA** . Sound good? Take a closer look below.

**Pay Rate:** $30/hr

**Hours:** 8am-5pm Mon-Fri


We have an exciting opportunity for a part-time Senior Administrative Assistant who will provide support for Kites Executive Director of Business Strategy & Operations in Technical Operations and her team. We are looking for someone who can be forward-thinking and proactive in Kites dynamic and fast paced organization. The incumbent will have exceptional administrative and organizational skills as well as excellent written and verbal communication skills. This position requires a confident and capable demeanor and strong interpersonal skills to interact effectively with all levels of employees across a variety of Kite functions.

**Essential Duties and Responsibilities:**

Understand the goals and objectives of the entire department to effectively manage the workload and independently resolve conflicts related to meeting multiple timelines

Actively maintain the Executive Director and Senior Directors daily calendars to anticipate scheduling issues, manage changes and resolve challenges

Manage workload involving multiple projects and timelines

Track and reconcile department wide budgets

Create graphs, charts, spreadsheets, presentations and drafts documents using Excel, Word and PowerPoint at an advanced level

Schedule all staff meetings and team meetings and work with the Executive Director and other leadership team members to prepare agendas

Assist in the Technical Operations Onboarding program for Santa Monica and remote-based employees

Collect, prepare, and publish content on internal Sharepoint sites

Create and maintain organizational charts

Plan and submit travel instructions to travel agency, complete travel agendas including lodging, ground transportation, meetings, etc.

Track expenses and file expense reports on behalf of executives

Manage event planning, negotiate vendor contacts and collaborate with external agencies or organizations to coordinate activities

Support creation of new contracts and purchase orders, submit invoices and ensure payment as needed

Ensure that all work is completed with a high level of attention to detail and accuracy

Other duties as assigned

**Basic Qualifications:**

AA Degree with 1+ years of Administrative Coordination experience


High School Degree with 2+ years of Administrative Coordination experience

**Preferred Qualifications** :

Bachelors degree preferred

Advanced Microsoft Office skills (Outlook, Word, PowerPoint and Excel)

Ability to keep the big picture in mind and influence workflows accordingly

Ability to be flexible, proactive, highly organized and self-directed

Excellent communication skills (verbally and writing)

Demonstrated knowledge and understanding of administrative and office policies and procedures

Exceptional professionalism to discretely handle confidential material, including confidential financial information

Superb proofreading and editing skills of documents

Demonstrated ability to multi-task and prioritize work

Exceptional collaboration capabilities and demonstrated results working in teams

Ability to work in a fast paced and changing work environment with a positive disposition

**What happens next**

Once you apply, youll proceed to next steps if your skills and experience look like a good fit. But dont worryeven if this position doesnt work out, youre still in our network. That means all of our recruiters will have access to your profile, expanding your opportunities even more.

Helping you discover whats next in your career is what were all about, so lets get to work. Apply to be a **Senior Administrative Assistant** today!

**Why Kelly** **** **?**

Youre looking to keep your career moving onward and upward, and were here to help you do just that. Our financial staffing experts will connect you with premier companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in in your career. It all adds up.

**About Kelly** ****

At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live (plus, did we mention we provide a ton of benefits ?). Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety of workstyles, skill levels, and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.
Posted: 2022-06-13 Expires: 2022-07-14

Before you go...

Our free job seeker tools include alerts for new jobs, saving your favorites, optimized job matching, and more! Just enter your email below.

Share this job:

Senior Administrative Assistant

Kelly Services
Santa Monica, CA 90407

Join us to start saving your Favorite Jobs!

Sign In Create Account
Powered ByCareerCast