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Senior Administrative Assistant

Kelly Services

Weston, MA
Job Code:
Kelly Services
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Job Details

Job Title Senior Administrative Assistant

Jobid US41L8LR_BH1436818

Location: Weston, MA, 02493, USA

Description **_Sr Administrative Assistant - Weston, MA_**

_Kelly Services is currently hiring a Sr Administrative Assistant to support a prestigious Biotechnology multinational company, located in Weston, MA_

**Estimated work hours per week** : Up to 35 Hours weekly

**Duration** : December, 2018 or longer

**Pay Rate:** $30-$34/Hr


+ Coordinates interview schedules and associated events in conjunction with business processes.
+ Organizes back-up coverage for other administrative staff during absences, vacations etc. and identifies the need for additional support during periods of increased department workload.
+ Trains new administrative staff and other employees as required on internal work processes and procedures.
+ Acts as a resource to new employees as required. Acts a liaison for manager(s) with outside departments such as facilities, IT, HR, Public Affairs, etc.
+ Completes workorders, IT request forms, new hire and BAM terminations, etc.
+ Works with manager and Facilities to manage department space planning, including department/office/cube moves/changes.
+ Manages subscriptions to journals, newspapers, etc. Orders reprints, articles, books, as requested by manager.
+ Creates and maintains files and filing systems; orders office supplies as needed.
+ Assists managers with Vendor & Service Agreements (e.g., PO Requests) for Accounts Payable processing.
+ Assists with Confidentiality and Non-Disclosure Agreements as necessary.
+ Attends training to remain up to date for changes with current and new processes; may attend training programs, courses, forums to ensure skills remain at desired level.
+ Assists manager with projections and forecasts and updating budget tools. Provides monthly update and tracking reports to manager.

+ HS degree with 7 years of administrative experience required.
+ Familiarity with biotechnology & pharmaceutical industry preferred.
+ Equivalent combination of education and experience considered.
+ Associates or Bachelor’s degree preferred.
+ Regularly manages phone calls, visitors and requests for manager, triaging to other personnel when appropriate.
+ Drafts internal and external communications for review/approval. May communicate on sensitive issues.

**Why Kelly** **®** **?**

At KellyServices ® , we work with the best. Our clients include 95 of the Fortune100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to accessthe best talent to drive their business forward. If you only make one career connection today, connectwith Kelly.

**AboutKelly Services** **®**

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 peoplearound the world and have a role in connecting thousands more with work through our global network oftalent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and iscommitted to employing a diverse workforce. Equal Employment Opportunityis The Law.

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