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20 days old

Senior Administrative Professional

Kelly Services
Menlo Park, CA 94025
**Job Description**


IMMEDIATE OPENING!!!!


For over 70 years, Kelly Services has been connecting top talent with some of the largest and most renowned companies across the globe. Today, we are proud to offer a Senior Administrative Professional role with extensive experience in senior level management support. This position will be at the client's national user facility, annually attracting approximately two thousand researchers from around the world to conduct unique scientific experiments based in Menlo Park, CA!


He/she interacts with a diverse constituency, including staff in various levels of management both within and outside of the client such as the DOE site office and headquarters staff along with senior managers from collaboration partners. Reporting to the Sr. Finance Manager, the Senior Administrative Professional provides a broad range of administrative support to the Project Director, Deputy Directors, and System Managers, which includes managing the Project calendar and the daily calendar of the Project Director and project team, preparing high level presentations, reports and studies as well as planning, scheduling and managing logistics related, to Project reviews, meetings, workshops, video conferences, and site visits, including travel assistance to external reviewers. The Senior Administrative Professional also communicates with the administrative staff in the Director-s Office, other directorates and the Site Office for the purpose of scheduling meetings and relaying information, etc.


JOB PURPOSE:

Administer and support programs or functions under general supervision.


CORE DUTIES*:

- Implement, administer and evaluate day-to-day activities of the unit, function or program. May act as key contact.

- Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.

- Analyze and interpret policies; develop, revise and implement procedures.

- Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.

- Participate in outreach activities that may include communications, events, training, conferences, and/or fundraising.

- May oversee budgets and monitor and approve expenditures.

- May direct staff to perform various tasks and assignments. May also supervise staff.


**Requirements**


MINIMUM REQUIREMENTS:

Education & Experience:

Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.


Knowledge, Skills and Abilities:

- Demonstrated ability to prioritize own work and multi-task.

- Demonstrated excellent organizational skills.

- Demonstrated ability to take initiative and ownership of projects.

- Ability to communicate effectively both orally and in writing.

- Ability to routinely and independently exercise sound judgment in making decisions.

- Demonstrated experience working independently and as part of a team.

- Relevant subject matter knowledge.

- Ability to direct the work of others, for jobs requiring supervision.


Preferred qualifications if any:

- Experience working in a university, research or laboratory environment

- Experience with administrative policies and procedures within DOE or other comparable government agencies

- Proficiency in the use of office applications, including MS Office (Word, Excel, PowerPoint, Outlook, Access, Visio, and Project), Adobe Acrobat, and SharePoint, as well as the ability to learn new software quickly

- Demonstrated ability to interact effectively with a wide range of people with tact and diplomacy

- Proven ability to exercise a high degree of discretion and independent judgment, and handle matters of a highly confidential nature


PHYSICAL REQUIREMENTS*:

- Constantly perform desk-based computer tasks.

- Frequently stand/walk, sitting, grasp lightly/fine manipulation.

- Occasionally use a telephone.

- Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


WORKING CONDITIONS:

- May work extended hours or weekends.


**Highlights**


Contact your local Kelly Services office in San Mateo to apply, or to learn more! (650) 513-5000 OR 1422@kellyservices.com.


This is a nine month contract or may be longer.


**Why Kelly** **** **?**



As a worker today, its up to you to take charge of your career and look for opportunities to learn, grow, and achieve your potential. Helping
you find whats next is what were all about. We know whats going on in the evolving world of workjust ask the nearly 500,000 people we employ
each year. Connecting with us means getting the support, guidance, and opportunities needed to take your career where you may have never imagined.




**About Kelly** ****



At Kelly, were always thinking about whats next and advising job seekers on new ways of working to reach their full potential. In fact, were a
leading advocate for temporary/nontraditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable
a better way to work and live. Connecting great people with great companies is what we do best, and our employment opportunities span a wide variety
of workstyles, skill levels, and industries around the world.


Kelly is an equal opportunity employer committed to employing a diverse workforce, including, but not limited to, minorities, females,
individuals with disabilities, protected veterans, sexual orientation, gender identity. Equal Employment Opportunity is The Law.
Posted: 2019-11-25 Expires: 2019-12-26

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Senior Administrative Professional

Kelly Services
Menlo Park, CA 94025

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